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The AHRC 56 R form serves an essential purpose in the context of military promotions and personnel evaluations. Primarily, it collects vital information regarding an officer's qualifications for promotion within the United States Army Reserve. The form is anchored in the authority provided by Title 10 U.S. Code, specifically sections 14308 and 14309, which govern the promotion processes. It aims to reconcile data between the USAR Personnel Database and the information provided on the form, ensuring accuracy and transparency in evaluation. On this document, officers must supply personal data, including their name, social security number, branch of service, and current grade, which establishes a foundational profile for the review process. Commanders play a crucial role as they assess the officer’s suitability for promotion by providing additional insights related to the officer’s current position and any relevant circumstances that may influence the promotion, such as potential overlap in personnel assignments. Notably, while it is voluntary to disclose the information requested on this form, failing to do so can lead to delays or complications in an officer's promotion timeline. This form helps maintain a clear and justified procedure for advancing professionals in the military, keeping in mind the need for accountability and proper placement within the ranks.

Ahrc 56 R Example

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PROMOTION QUALIFICATION STATEMENT

AUTHORITY: Title 10 U.S. Code, section 14308 and 14309. ROUTINE USES: To provide information on the promotion qualification of the officer, reconcile the data shown in the USAR Personnel Database with that on this form, and document review. EFFECT OF FAILURE TO PROVIDE REQUESTED INFORMATION: Disclosure is voluntary; however, failure to disclose the requested information may delay or prevent promotion.

SECTION I – SELECTED OFFICER’S PERSONAL DATA

NAME: (Last, First, MI)

LAST FOUR OF SSN: (***-**-####)

***-**-

BRANCH/PRIMARY AOC

CURRENT GRADE

CURRENT ORGANIZATION

TPU IRR

IMA

AGR

SECTION II – REVIEW BY OFFICER’S IMMEDIATE COMMANDER

1. Officer under suspension of favorable personnel action:

Yes

No

2.The following information concerns the officer’s position upon promotion or matched position (Mobilized Officers , Officers on Active Duty for Operational Support over 90 days) upon promotion:

2a. AUTHORIZED GRADE

2b.

AUTHORIZED BRANCH

 

2c. DUTY AOC

 

 

 

 

2d. UNIT OF ASSIGNMENT UPON PROMOTION

2e.

IS POSITION OCCUPIED BY ANOTHER

2f. UIC

 

OFFICER?

YES

NO

 

2g. PARA/LINE

2h. POSITION NUMBER

2i. DATE ASSIGNED/MATCHED TO POSITION

3.The following information concerns the previous incumbent’s new position or new duty location. (AGR Only)

3a. NEW UIC

3b. NEW PARA/LINE

3c. NEW POSITION NUMBER

3d. REPORT DATE

3e. PREVIOUS POSITION DEPART DATE

4. Check one. Unit may only place AGR officers against valid Full Time Support (AGR) positions.

Is an AMEDD officer of either the Medical Corps or Dental Corps assigned to a position up to two grades to below the grade to which promoted to Chapter 4-9a (3)a, AR 135-155

Is a Chaplain or Judge Advocate General Corps Officer assigned to a position up to one grade below the grade to which promoted Chapter 4-9a (3)b, AR 135-155

Is a Chief Warrant Officer Five (CW5) Para/Line Position Number

5.This mobilized officer will be assigned to a position commensurate with the grade to which he or she is being promoted upon release from active duty (REFRAD), or reassigned to the IRR if the Officer cannot find an appropriate position within 180 days of the date of REFRAD.

6.For officers mobilized/deployed/ADOS provide a copy of the order.

__________________________

DATE OF MOBILIZATION

SECTION III – REVIEW BY OFFICER’S IMMEDIATE COMMANDER

7.I verify that the above information is correct and complete and that the Soldier is in a valid vacant position. No double slotting/overlap is authorized. I understand that falsifying official information may lead to UCMJ or other forms of disciplinary action taken against me.

GRADE AND NAME OF RSC/DRC REPRESENTATIVE

SIGNATURE OF RSC/DRC REPRESENTATIVE

UNIT NAME

UNIT UIC

EMAIL ADDRESS

DATE

AHRC FORM 56-R, SEP 2009

File Breakdown

Fact Name Description
Legal Authority The AHRC 56 R form is governed by Title 10 U.S. Code, sections 14308 and 14309, which outline the regulations concerning officer promotions.
Information Purpose This form is used to provide crucial information regarding the promotion qualifications of military officers. It assists in reconciling data with the USAR Personnel Database.
Disclosure Consequences While providing requested information is voluntary, failing to do so may delay or completely hinder the promotion process for the officer.
Immediate Command Review The officer's immediate commander is responsible for reviewing the information to ensure its accuracy and confirm that the officer occupies a valid position.
Promotion Position Requirements Officers being promoted must be assigned to positions that are appropriate for their new grade, and specific conditions apply depending on their branch or specialty.

Guide to Using Ahrc 56 R

Completing the Ahrc 56 R form is an important step for officers seeking promotion within the U.S. Army. This form provides essential personal data and detailed information that will be reviewed by your commander. Accurate completion of the form is crucial, as any inaccuracies or omissions could affect your promotion process. Follow the steps below carefully to ensure that your submission is correct.

  1. Personal Information: Fill out Section I with your personal details. Include your full name (last, first, middle initial), last four digits of your Social Security Number (SSN), your branch or primary Area of Concentration (AOC), current grade, and current organization. Indicate your status as TPU, IRR, IMA, or AGR.
  2. Immediate Commander Review: In Section II, answer whether you are under suspension of favorable personnel action (Yes or No). Proceed to provide the required information regarding your position upon promotion, including:
    • Authorized grade
    • Authorized branch
    • Duty AOC
    • Unit of assignment upon promotion
    • Whether the position is occupied by another officer (Yes or No)
    • UIC
    • Para/Line
    • Position number
    • Date assigned/matched to the position
  3. Previous Incumbent’s Information: If applicable, fill in details regarding the previous officer’s new position or new duty location for AGR only. This includes:
    • New UIC
    • New para/line
    • New position number
    • Report date
    • Previous position depart date
  4. Position Assignment: Check the appropriate box to indicate if an AMEDD officer, Chaplain, or Judge Advocate General Corps Officer is assigned to a position below their promotion grade. If applicable, specify if the position is a Chief Warrant Officer Five (CW5).
  5. Post-Mobilization Assignment: Indicate plans for your assignment after being released from active duty (REFRAD). State if reassignment to the IRR is necessary if a position cannot be found within 180 days after REFRAD. Attach a copy of your mobilization orders if applicable.
  6. Verification by Commander: Your immediate commander must then verify the information's accuracy in Section III. They must confirm correctness, that you are in a valid vacant position, and acknowledge the ramifications of falsifying information. Include the grade and name of the RSC/DRC representative, their signature, unit name, unit UIC, email address, and date.

After completing the form, review it once more for any errors or missing information. Once confirmed, submit the form according to the guidelines provided by your command. Ensure you keep a copy for your records.

Get Answers on Ahrc 56 R

What is the purpose of the AHRC 56 R form?

The AHRC 56 R form serves to evaluate and document the promotion qualifications of an officer. It helps reconcile the data between the USAR Personnel Database and the submitted information, allowing for an efficient review process.

Who is required to fill out the AHRC 56 R form?

This form must be completed by officers who are being considered for promotion, ensuring their qualifications are verified and correctly documented. The officer’s immediate commander also plays a role in reviewing the officer’s data.

What information is collected in Section I of the AHRC 56 R form?

Section I gathers essential personal data of the officer, including:

  • Name
  • Last four digits of Social Security Number
  • Branch or Primary Area of Concentration (AOC)
  • Current Grade
  • Current Organization type (TPU, IRR, IMA, AGR)

This information is critical for accurate processing and evaluation of the officer's promotion status.

What happens if I do not provide the requested information?

While providing the information is voluntary, failing to do so could delay or entirely prevent your promotion. It is important to complete the form accurately to avoid any unnecessary setbacks.

What is the role of the immediate commander in the form?

The immediate commander is responsible for reviewing the officer's information on the form. They will verify the accuracy of the data, ensuring the officer is in a valid position for promotion. Their signature provides a level of accountability for the information provided.

What should a mobilized officer expect after filling out the AHRC 56 R form?

A mobilized officer will typically be assigned a position that corresponds with the grade they are being promoted to once they are released from active duty. If an appropriate position cannot be found within 180 days post-release, they may be reassigned to the Individual Ready Reserve (IRR).

Is there a specific timeline for submission of the AHRC 56 R form?

While there is no strict timeline outlined in the form, it is advisable to submit the AHRC 56 R as soon as the officer becomes aware of their promotion consideration. Early submission helps ensure there is ample time for review and processing.

For Active Guard Reserve (AGR) officers, the form includes a section where information about the previous incumbent’s new position or duty location is collected. This details the new unit identification code (UIC), position number, and report dates, which are crucial for transition management.

What are the consequences of falsifying information on the AHRC 56 R form?

Falsifying information on the form may lead to serious consequences under the Uniform Code of Military Justice (UCMJ), including disciplinary actions. It is vital to provide truthful and accurate information in order to maintain integrity within the promotion process.

How does the AHRC 56 R form impact an officer’s career path?

The completion of the AHRC 56 R can significantly influence an officer’s career progression. It determines not just eligibility for promotion, but also assignment possibilities and future opportunities within the military structure.

Common mistakes

When completing the AHRC 56 R form, many individuals unintentionally overlook critical details, which can hinder their promotion process. One common mistake occurs in the personal data section. Officers sometimes fail to provide their full legal name, using nicknames or initials. This inconsistency can lead to confusion or delays in processing their promotion applications. It's essential to ensure the name matches official records to avoid unnecessary complications.

Another frequent error is in reporting the last four digits of the Social Security Number. Officers may enter incorrect or incomplete numbers by skipping digits or incorrectly formatting them. This oversight can create issues in verifying the officer's identity and may result in voiding the application. Always double-check this entry against official documentation to prevent such errors.

Officers often misunderstand the organizational structure requirements in Section II. For instance, they might mistakenly indicate their unit type, such as erroneously selecting "TPU" when they belong to "AGR." Such mistakes can lead to the form being routed incorrectly, causing possible delays in their promotion rating. Officers must ensure they accurately reflect their current organization to maintain proper alignment within the military structure.

When verifying promotion eligibility, the review by the officer’s immediate commander is crucial. Many forget to check the box indicating whether the officer is under suspension of favorable personnel action. A simple oversight here can lead to significant confusion, as it affects the officer’s status during the promotion consideration. Prompt attention to this detail ensures a smoother review process.

Officers also often misunderstand the requirements for submitting documentation during active duty. Some submit their applications without attaching the necessary mobilization orders. Failing to provide these documents can delay promotion because they are essential for validating the officer’s current status and role. Always include any relevant orders to support the promotion request effectively.

Additionally, confirming that there is a valid vacant position is vital, yet some individuals skip this step altogether. They may not adequately verify or comment on whether the officer is in a valid vacant position. This omission can lead to processing setbacks, as the form may require additional information, or worse, be rejected altogether.

Finally, an all-too-common mistake concerns the verification section by the RSC/DRC representative. Often, the representative's signature is missing or incomplete. This step is critical because it authenticates the fo,rm and asserts that the information is accurate and complete. A missing signature could block the promotion process entirely. Be sure to have this confirmation in place to support your promotion efforts.

Documents used along the form

The AHRC 56 R form is used primarily for documenting an officer's promotion qualifications within the U.S. military. Alongside this form, various other documents may be required to ensure a complete, accurate review process. Here’s a list of ten commonly associated forms and documents, each serving a specific role within the promotion and personnel evaluation process.

  • Officer Evaluation Report (OER): This form provides a comprehensive review of an officer's performance and potential for promotion. It is prepared by a designated rater and often includes evaluations by senior officers.
  • Selection Board Memorandum: This document outlines the basis for selection decisions made by promotion boards. It includes metrics, rankings, and factors that influenced the board’s decisions.
  • Promotion Order: Upon a successful promotion recommendation, this document officially communicates the promotion to the officer. It includes the effective date and new rank.
  • Annual Training Record (ATR): This record captures an officer's completed training, including courses and certifications relevant to their role. It is important for appraising readiness and experience.
  • Service Record Brief (SRB): The SRB is a concise summary of an officer's career, detailing service history, awards, and accomplishments. It aids in reviewing qualifications for promotion.
  • DD Form 214: This form provides a summary of an officer's service upon discharge or release from active duty. It can include details necessary for evaluating past military service.
  • Recommendation Letters: These letters are often written by superiors to support an officer’s promotion application. They contain personal endorsements of the officer's skills and leadership qualities.
  • Medical Clearance Form: Required for promotion, this form verifies that an officer meets all health standards necessary for their new duties and responsibilities.
  • Career Counseling Checklist: This document details critical career milestones and future opportunities the officer has pursued. It helps clarify intentions and goals in relation to a promotion.
  • Enlisted Record Brief (ERB): Though primarily for enlisted personnel, the ERB can provide valuable context about interactions with enlisted members under an officer's command, which can be pertinent during assessments.

To successfully navigate the promotion process, familiarity with these accompanying documents is essential. Each one plays a unique role in ensuring that the officer's qualifications meet the necessary standards for promotion, ultimately supporting their career advancement within the military hierarchy.

Similar forms

  • DD Form 214: Similar to the AHRC 56 R form, the DD Form 214 provides crucial data about military service members upon their discharge. It highlights the individual's service record, including promotions and qualifications, which serves as a vital document when seeking employment or benefits.
  • DA Form 2-1: This form is comparable as it conveys information regarding an officer’s military qualifications, assignments, and promotions. It acts as a personal record reflecting the officer’s career progression, much like the AHRc 56 R form.
  • Officer Evaluation Reports (OER): OERs document an officer's performance and potential for future promotions. Like the AHRC 56 R form, they are reviewed by superiors and play a vital role in the promotion process based on assessed qualifications.
  • Promotion Recommendation Form: Used to evaluate an officer's suitability for promotion, this form is akin to the AHRC 56 R as it also gathers essential information regarding qualifications and positions held by the officer being reviewed.
  • Enlisted Record Brief (ERB): Similar to the AHRC 56 R, the ERB offers a comprehensive overview of a service member's qualifications, assignments, and achievements. It is used to assess readiness for promotions and additional responsibilities.
  • Personnel Action Request (PAR): The PAR form addresses changes in personnel status and can be similar as it also handles requests for promotions and reflects the current status of the officer or service member, akin to the information compiled in the AHRC 56 R form.

Dos and Don'ts

When filling out the AHRC 56 R form, it is essential to approach the task with diligence and care. Below is a list of considerations to keep in mind, including important dos and don'ts.

  • Do provide accurate personal data including your full name and last four digits of your Social Security Number.
  • Don't leave any sections blank. Omissions may delay your promotion.
  • Do verify information with your immediate commander before submitting the form.
  • Don't alter any information on the form once it has been submitted; this may lead to disciplinary actions.
  • Do check for any required supporting documents, such as mobilization orders, before submission.
  • Don't forget to sign the form. An unsigned form can be considered invalid.
  • Do ensure that all details regarding authorized grades and positions are correct and correspond to your current status.

Misconceptions

Misconception 1: The AHRC 56 R form is only for active-duty officers.

This form is relevant for various categories of officers, including those in the Individual Ready Reserve (IRR) and Active Guard Reserve (AGR). It is not limited to just active-duty personnel.

Misconception 2: Submitting the AHRC 56 R form is mandatory for all officers.

While the information provided is valuable for promotions, completing the form is voluntary. However, failure to do so may delay the promotion process.

Misconception 3: The information in the AHRC 56 R form is kept private and is not shared.

The data on this form might be reviewed and reconciled with other databases, such as the USAR Personnel Database. Transparency in data is crucial for accurate personnel management.

Misconception 4: The form only serves to report qualifications, nothing more.

In addition to documenting qualifications, the AHRC 56 R form provides critical information regarding the officer's current position and any issues like double slotting or overlaps in assignments.

Misconception 5: The AHRC 56 R form is static and does not change.

Like other military documentation, the AHRC 56 R form can be updated and revised to reflect changes in protocol or regulations, ensuring it remains relevant to current practices.

Misconception 6: Completing the form guarantees a promotion.

While the AHRC 56 R form is important in the promotion process, it does not guarantee that the promotion will occur. Numerous factors affect promotion decisions.

Misconception 7: The form is only reviewed by a single individual.

Multiple levels of review take place. The officer’s immediate commander and representatives such as the RSC/DRC verify the information before promotions are finalized.

Misconception 8: There are no consequences for inaccurate information on the form.

Falsifying or providing inaccurate information can lead to serious repercussions. This could include disciplinary actions under the Uniform Code of Military Justice (UCMJ).

Key takeaways

When filling out and using the AHRC 56 R form, it's important to follow certain guidelines to ensure the process runs smoothly. Here are some key takeaways to consider:

  • The form is formally known as the Promotion Qualification Statement, and it is based on Title 10 U.S. Code, sections 14308 and 14309.
  • Providing accurate and complete information is crucial. The failure to disclose requested information may result in delays or even prevent promotion.
  • Section I of the form requires personal data about the officer, such as their name, Social Security number (last four digits), branch, grade, and current organization.
  • In Section II, the officer's immediate commander must review and verify relevant details regarding the officer's position and promotions.
  • Specific sections of the form apply to different officer categories, such as mobilized officers or those on active duty for over 90 days. Make sure to understand these distinctions.
  • For officers who are mobilized, ensure you provide a copy of the mobilization order as part of the required documentation.
  • Finally, both the commander and the RSC/DRC representative must verify that the information is accurate, and that the officer occupies a valid position without overlap with other personnel.