Jump Links
The Annual Notice NYC form plays a crucial role in ensuring the safety of children living in residential buildings throughout New York City. Under local law, tenants in buildings with three or more apartments are required to complete and submit this form to their landlord by February 15 each year. This requirement aims to safeguard young children from the dangers of lead poisoning and window falls, two serious hazards that can affect their health and safety. The form includes essential sections that ask tenants to disclose whether a child aged five or younger resides in their apartment or frequently stays there for ten or more hours each week. If such a child is present, landlords are obligated by law to conduct annual inspections for peeling lead paint and other hazards. Additionally, tenants are reminded of the importance of notifying their landlord in writing if a child under five moves into their apartment at any point during the year. Furthermore, the submission of this form also addresses window guard installations. Landlords must ensure that window guards are installed in all windows if a child aged ten or younger lives there or if the tenant requests them. Unquestionably, the completion of the Annual Notice NYC form is a proactive step that tenants must take to enhance the well-being of their households and comply with NYC regulations.
Annual Notice Nyc Example
FOR USE AS OF JANUARY 1, 2021 |
To: Tenant |
|
|
|
From: Landlord/Building Owner |
||
|
Date: |
/ |
/ |
PROTECT YOUR CHILD FROM LEAD POISONING AND WINDOW FALLS
Annual Notice
New YorkCity law requires that tenants living in buildings with three or more apartments complete this form and return it totheirlandlord before February15,each year.Ifyoudonotreturnthisform,yourlandlordisrequiredtovisityour apartment to determine if a child resides in your apartment.
Peeling Lead Paint
By law, your landlord is required to inspect your apartment for peeling paint and other lead paint hazards at least once a year if a child 5 years or younger lives with you or routinely spends 10 or more hours each week in your apartment.
•You must notify your landlord in writing if a child 5 years or younger comes to live with you during the year or routinely spends 10 or more hours each week in your apartment.
•If a child 5 years or younger lives with you or routinely spends 10 or more hours each week in your apartment, your landlord must inspect your apartment and provide you with the results of these paint inspections.
•Your landlord must use safe work practices to repair all peeling paint and other lead paint hazards.
•Always report peeling paint to your landlord. Call 311 if your landlord does not respond.
These notice and inspection requirements apply to buildings with three or more apartments built before 1960. They also apply to such buildings built between 1960 and 1978 if the landlord knows that lead paint is present.
Window Guards
By law, your landlord is required to install window guards in all of your windows if a child 10 years or younger lives with you, OR if you request window guards (even if no children live with you).
•It is against the law for you to interfere with installation, or remove window guards where they are required. Air conditioners in windows must be permanently installed.
•Window guards must be installed so there is no space greater than 4½ inches above or below the guard, on the side of the guard, or between the bars.
•ONLY windows that open to fire escapes, and one window in each first floor apartment when there is a fire escape on the outsideof thebuilding,arelegallyexempt from thisrequirement.
These requirements apply to allbuildings with three or more apartments, regardless of when they were built.
Fill out and detach the bottom part of this form and return it to your landlord.
Please check all boxes that apply:
A child 5 years or younger lives in my apartment or routinely spends 10 or more hours each week in my apartment.
A child 10 years or younger lives in my apartment and:
Window guards are installed in all windows as required.
Window guards need repair.
Window guards are NOT installed in all windows as required.
No child 10 years or younger lives in my apartment:
I want window guards installed anyway.
I have window guards, but they need repair.
Last Name |
First Name |
|
|
Middle Initial |
|
|
|
|
|
Street Address |
Apt.# |
City |
State |
ZIP Code |
|
|
|
|
|
Signature |
|
Date |
|
Telephone Number |
Deadline for return: February 15, 2021
Return form to: name and address of landlord or managing agent. Call 311 for more information about preventing lead poisoning and window falls.
Approved 11/6/2020
File Breakdown
| Fact Name | Description |
|---|---|
| Form Purpose | This form is used to inform tenants about lead poisoning and window fall prevention in New York City. |
| Annual Requirement | Tenants must complete and return this form to their landlord by February 15 each year. |
| Child Notification | If a child 5 years or younger moves in or spends time in the apartment, the landlord must be notified in writing. |
| Lead Paint Inspection | Landlords are required to inspect the apartment for peeling lead paint at least once a year if there are young children. |
| Safe Work Practices | Landlords must use safe practices when repairing peeling paint and addressing lead hazards. |
| Window Guards Requirement | Landlords must install window guards if a child 10 years or younger lives in the apartment or if requested by the tenant. |
| Installation Standards | Window guards must be installed with no greater than 4½ inches of space around them. |
| Fire Escape Exemption | Only specific windows, such as those opening to fire escapes, are exempt from guard installation requirements. |
| Building Criteria | These requirements apply to buildings with three or more apartments built before 1960, or those built between 1960 and 1978 with known lead paint. |
| Reporting Issues | If a landlord does not respond to a report about peeling paint, tenants should call 311 for further assistance. |
Guide to Using Annual Notice Nyc
Once completed, the Annual Notice NYC form should be returned to your landlord or managing agent by the specified deadline. It is crucial to ensure accuracy when filling out the form to avoid potential complications regarding lead paint hazards and window guard regulations.
- Locate the form, ensuring you have the most recent version for use as of January 1, 2021.
- Fill in the recipient's details at the top of the form:
- Tenant's name (Last Name, First Name, Middle Initial)
- Street Address
- Apt. Number
- City
- State
- ZIP Code
- Complete the date section with the current date.
- In the section about children living in your apartment, check the box that applies:
- If a child 5 years or younger lives or spends time in your apartment.
- If a child 10 years or younger lives in your apartment, indicate the status of window guards as follows:
- Window guards are installed as required.
- Window guards need repair.
- Window guards are NOT installed as required.
- If no child 10 years or younger lives in your apartment, check the appropriate boxes if you want window guards installed or if existing guards need repair.
- Sign the form where indicated to confirm the information provided is accurate.
- Fill in your telephone number for contact purposes.
- Detach the bottom part of the form, ensuring it is complete.
- Return the completed form to your landlord or managing agent by the deadline of February 15, 2021.
Get Answers on Annual Notice Nyc
What is the purpose of the Annual Notice NYC form?
The Annual Notice NYC form serves to protect children from lead poisoning and window falls. New York City law mandates that tenants in buildings with three or more apartments complete this form yearly, confirming the presence of any children in their households who may be at risk due to lead paint hazards or window safety issues.
Who needs to fill out the Annual Notice NYC form?
Tenants living in buildings that have three or more apartments are required to fill out this form. It is especially crucial for those with children aged 5 years or younger, or if a child routinely spends time in their apartment. Failure to submit the form may lead to the landlord needing to inspect the apartment for child safety compliance.
What happens if I don’t return the form by the deadline?
If you do not return the form by February 15 each year, the landlord is obligated to visit your apartment. This visit is to check whether a child resides there. Thus, returning the form on time is essential to avoid unnecessary inspections.
What should I do if a child under 5 moves into my apartment?
If a child 5 years or younger comes to live in your apartment, you must notify your landlord in writing. Following this notification, the landlord will need to inspect your unit for peeling paint and other lead paint hazards. Additionally, they must provide you with the inspection results.
Are window guards required in my apartment?
Yes, if a child 10 years or younger lives in your apartment, the landlord is required to install window guards in all windows. Even if no children live with you, you can request window guards. The law prohibits tenants from interfering with the installation or removing required guards.
What should I do if I notice peeling paint?
It is crucial to report any peeling paint to your landlord immediately. If your landlord does not take action to address the issue, you can call 311 for assistance. Timely reporting can help prevent potential lead poisoning, especially if children are present in the apartment.
Common mistakes
Filling out the Annual Notice NYC form may seem straightforward, but many individuals make common mistakes that can lead to unnecessary complications. One of the most frequent errors is failing to submit the form on time. The deadline for returning the form is February 15 each year. Missing this deadline means your landlord must visit your apartment, which can be inconvenient and may raise unnecessary concerns.
Another mistake is not providing accurate information about the presence of children in the household. It’s crucial to be truthful about whether a child aged 5 years or younger lives in your apartment or spends significant time there. Underreporting this information can lead to potential health risks for children as the landlord is obligated to conduct inspections and implement necessary safety measures.
Additionally, many tenants neglect to inform their landlords in writing if a child starts to live with them during the year. This oversight can result in a delay in necessary inspections for lead paint hazards. Landlords depend on this update to ensure compliance with safety regulations. Without this notification, both the tenant and child may be at risk.
Some tenants also mistakenly check boxes that don’t accurately reflect their situation. It's essential to thoroughly read each option and only check the boxes that pertain to your circumstances. Miscommunication about window guard installation or repairs can lead to confusion and potential safety issues later on.
Using the wrong contact information for the landlord can be detrimental as well. Ensure that you have the correct name and address of your landlord or managing agent before returning the form. Sending the form to the wrong person can delay necessary actions and place you at risk of violating housing regulations.
Lastly, many people overlook the signature section. Failing to sign the form can invalidate your submission, causing you to lose your place in the system. Always double-check that you have signed and dated the form before returning it. Taking care with these details saves you time and helps ensure the safety of your home.
Documents used along the form
If you're a tenant in New York City and have received the Annual Notice NYC form, it's important to be aware of several other forms and documents that might be related to your tenancy and safety. Each of these forms helps ensure that landlords comply with local laws, especially concerning lead safety and child protection. Here’s a list of essential documents that often accompany the Annual Notice NYC form.
- Lead Hazard Disclosure Form: This document informs tenants about the presence of lead-based paint in their rental unit. It’s typically required for properties built before 1978, ensuring that tenants understand any potential risks.
- Window Guard Request Form: If you have children under 10 years old living in your apartment, you can request the installation of window guards with this form. It helps protect little ones from accidental falls.
- Rental Lease Agreement: This outlines the rights and responsibilities of both the tenant and landlord. It includes details about rent payments, maintenance, and rules regarding the property.
- Maintenance Request Form: Use this form to notify your landlord of any required repairs in your apartment. Prompt reporting can help address safety concerns, like peeling paint or malfunctioning window guards.
- Tenant's Rights Handbook: This document outlines your rights as a tenant in NYC. It covers various topics, including lead safety, eviction processes, and landlord obligations.
- Property Inspection Report: Generated by the landlord, this report details the findings of safety inspections within the apartment building. It’s important for tenants to review this to understand safety conditions.
- Child Safety Notice: This document summarizes the steps parents should take to ensure a child-safe environment in the home. It may cover window safety, toy safety, and other relevant precautions.
- Lead Poisoning Prevention Pamphlet: Often distributed by landlords, this pamphlet provides information about lead poisoning, its effects, and prevention measures. It serves as an educational resource for tenants.
Understanding these forms can help you protect your family and stay informed about your rights as a tenant. Always stay proactive about your living conditions and don’t hesitate to reach out to your landlord if you have questions or concerns.
Similar forms
The Annual Notice NYC form shares similarities with several other documents intended for tenant safety and compliance in rental properties. Below are four such documents, each explained in terms of its connection to the Annual Notice NYC form:
- Lead Hazard Notification: This document, issued by landlords, informs tenants about the presence of lead-based paint in rental units. Like the Annual Notice NYC form, it emphasizes the need for inspections and maintenance to mitigate lead hazards, especially for units with young children.
- Window Guard Installation Notice: This notice outlines requirements for the installation of window guards in apartments with young children. Similar to the Annual Notice NYC form, it mandates compliance from landlords to ensure child safety and prevent accidents related to window falls.
- Tenant's Rights Notice: By displaying a tenant's rights notice, landlords communicate the rights of tenants regarding housing conditions and safety standards. Like the Annual Notice NYC form, it aims to educate tenants about their rights to a safe living environment, emphasizing the obligation of landlords to address safety issues.
- Lead Poisoning Prevention Pamphlet: This pamphlet provides comprehensive information on lead poisoning and preventative measures. It parallels the Annual Notice NYC form by informing tenants of health risks and safety practices related to lead paint and hazards within their homes.
Dos and Don'ts
When filling out the Annual Notice NYC form, follow these guidelines:
- Do complete the form accurately with your personal information.
- Do return the form before the deadline of February 15 each year.
- Do inform your landlord in writing if a child 5 years or younger moves in during the year.
- Do indicate any window guard needs or repairs accurately.
- Do call 311 if you do not receive a prompt response from your landlord regarding lead paint hazards.
At the same time, avoid the following mistakes:
- Don't omit necessary details such as your name, address, or contact information.
- Don't wait until the last minute to submit the form; this could lead to enforcement actions.
- Don't interfere with the installation of window guards; this is against the law.
- Don't ignore any peeling paint; report it immediately to your landlord.
- Don't submit the form without checking that all boxes that apply have been marked.
Misconceptions
The Annual Notice NYC form is a document that informs tenants about important safety regulations regarding lead paint and window guards in residential buildings. There are several misconceptions that may cause confusion among tenants regarding this form and its requirements.
- Misconception 1: The form is optional for tenants.
- Misconception 2: Only tenants with young children need to complete the form.
- Misconception 3: Landlords do not need to inspect apartments if no children live there.
- Misconception 4: Tenants can remove window guards if they choose.
- Misconception 5: The landlord will automatically know if a child starts living in the apartment.
- Misconception 6: The form needs to be submitted only once.
- Misconception 7: The landlord does not have to provide inspection results to the tenant.
- Misconception 8: The law applies only to buildings built before 1960.
- Misconception 9: Tenants can file complaints about lead paint hazards only after an incident occurs.
This form is mandatory for tenants living in buildings with three or more apartments. Completing and returning it to the landlord by the deadline is required by law.
While the form primarily addresses tenants with children, any tenant living in a qualifying building must complete and return the form to ensure compliance and safety.
If a child under 5 moves in during the year, the landlord must inspect the apartment for lead hazards. Tenants must notify the landlord in such cases.
It is illegal for tenants to remove window guards where they are required. These installations are for safety, particularly for children.
Tenants must inform their landlord in writing if a child under 5 years old begins residing in the apartment or spends significant time there.
The form must be filled out and returned to the landlord annually, by February 15, each year.
If a child under 5 lives in the apartment, the landlord is required to inspect the unit and share the results of lead paint inspections with the tenant.
The regulations apply to buildings constructed between 1960 and 1978 if the landlord is aware of lead paint hazards in the property.
Tenants should proactively report any peeling paint and lead paint hazards to their landlord. Contacting 311 is recommended if the landlord does not respond to such reports.
Key takeaways
Filling out the Annual Notice NYC form is an important responsibility for tenants living in specific buildings. Here are some key takeaways to keep in mind:
- Deadlines Matter: Complete and return the form to your landlord by February 15 each year to comply with local law.
- Inspection Requirements: If a child 5 years or younger is living with you or regularly spends time in your apartment, the landlord must inspect for lead paint hazards.
- Notify Early: If a child under 5 moves in during the year, inform your landlord in writing as soon as possible.
- Paint Safety: Landlords are required to repair any peeling paint using safe work practices when necessary.
- Reporting Issues: Always report peeling paint to your landlord. If there is no response, call 311 for assistance.
- Window Guards are Essential: If a child 10 years or younger lives with you, the landlord must install window guards in all windows.
- Requesting Window Guards: Even if there are no children in the apartment, you can request window guards to be installed.
- Installation Guidelines: Window guards must be installed correctly with no gaps larger than 4½ inches.
- Exceptions Exist: Only certain windows, like those opening to fire escapes, do not require guards.
- Form Submission: Fill out the bottom section of the notice carefully, checking all boxes that apply before returning it to your landlord.
Understanding these points will help ensure compliance and promote safety in your living environment.