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The DD Form 626 is an essential document used during the inspection processes for vehicles transporting hazardous materials. Comprised of various sections, the form serves multiple purposes, primarily ensuring compliance with federal regulations outlined in Title 49 of the Code of Federal Regulations (CFR). A critical aspect of the form includes the bill of lading and transportation control number, which records the origin and destination of the shipment. Additionally, the form requires detailed information about the carrier, government organization, inspection date, inspection location, and the operator's name and license number. The importance of a medical examiner's certificate is highlighted, confirming the driver's physical fitness for operative duties. Moreover, certain checks involve ensuring the vehicle displays a valid Commercial Vehicle Safety Alliance (CVSA) decal and that all necessary documentation, such as the Emergency Response Guidebook, is on hand. The assessment does not end there; the form further demands a thorough mechanical inspection of the vehicle to ensure its safety and suitability for transporting hazardous materials. Key checks include evaluating the braking system, cargo space, lights, tires, and even the presence of firefighting equipment. Important insights into the post-loading inspection process reveal that vehicles must not only be correctly placarded but also secured properly to prevent movement during transit. Comprehensive documentation, therefore, plays a crucial role in ensuring safety and regulatory compliance throughout the transportation of hazardous goods.
Dd 626 Example
Prescribed by DTR
MOTOR VEHICLE INSPECTION (TRANSPORTING HAZARDOUS MATERIALS)
(Read Instructions before completing this form.)
This form applies to all vehicles which must be marked or placarded in accordance with Title 49 CFR.
1. BILL OF LADING/TRANSPORTATION CONTROL NUMBER
SECTION 1 - DOCUMENTATION |
ORIGIN |
DESTINATION |
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2.CARRIER/GOVERNMENT ORGANIZATION
3.DATE/TIME OF INSPECTION
4.LOCATION OF INSPECTION
5.OPERATOR(S) NAME(S)
6.OPERATOR(S) LICENSE NUMBER(S)
7.MEDICAL EXAMINER'S CERTIFICATE*
8. (X if satisfactory at origin) |
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9. CVSA DECAL DISPLAYED ON |
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COMMERCIAL |
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a. HAZMAT ENDORSEMENT |
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d. ERG OR EQUIVALENT COMMERCIAL: |
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EQUIPMENT* |
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b. VALID LEASE* |
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e. DRIVER'S VEHICLE INSPECTION REPORT* |
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a. TRUCK/TRACTOR |
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c. ROUTE PLAN |
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f. COPY OF 49 CFR PART 397 |
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b. TRAILER |
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SECTION II - MECHANICAL INSPECTION
All items shall be checked on empty equipment prior to loading. Items with an asterisk shall be checked on all incoming loaded equipment.
10. TYPE OF VEHICLE(S)
11. VEHICLE NUMBER(S)
12. PART INSPECTED |
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DESTINATION |
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ORIGIN |
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COMMENTS |
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(X as applicable) |
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(3) |
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a. SPARE ELECTRICAL FUSES |
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k. EXHAUST SYSTEM |
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b. HORN OPERATIVE |
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l. BRAKE SYSTEM* |
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c. STEERING SYSTEM |
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m. SUSPENSION |
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d. WINDSHIELD/WIPERS |
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n. COUPLING DEVICES |
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e. MIRRORS |
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o. CARGO SPACE |
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f. WARNING EQUIPMENT |
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p. LANDING GEAR* |
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g. FIRE EXTINGUISHER* |
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q. TIRES, WHEELS, RIMS |
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h. ELECTRICAL WIRING |
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r. TAILGATE/DOORS* |
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i. LIGHTS AND REFLECTORS |
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s. TARPAULIN* |
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j. FUEL SYSTEM* |
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t. OTHER (Specify) |
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13. INSPECTION RESULTS (X one) |
ACCEPTED |
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REJECTED |
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(If rejected give reason under "Remarks". Equipment |
will be approved if deficiencies |
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corrected prior to loading.) |
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14. SATELLITE MOTOR SURVEILLANCE SYSTEM: (X one) ACCEPTED |
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REJECTED |
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15. REMARKS |
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16. INSPECTOR SIGNATURE (Origin)
17. INSPECTOR SIGNATURE (Destination)
SECTION III - POST LOADING INSPECTION |
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This section applies to Commercial and Government/Military vehicles. All items will be |
ORIGIN |
DESTINATION |
COMMENTS |
checked prior to release of loaded equipment and shall be checked on all incoming loaded |
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equipment. |
SAT UNSAT |
SAT UNSAT |
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18.LOADED IAW APPLICABLE SEGREGATION/COMPATIBILITY TABLE OF 49 CFR
19.LOAD PROPERLY SECURED TO PREVENT MOVEMENT
20.SEALS APPLIED TO CLOSED VEHICLE; TARPAULIN APPLIED ON OPEN EQUIPMENT
21.PROPER PLACARDS APPLIED
22.SHIPPING PAPERS/DD FORM 2890 FOR GOVERNMENT VEHICLE SHIPMENTS
23.COPY OF DD FORM 626 FOR DRIVER
24.SHIPPED UNDER DOT SPECIAL PERMIT 868
25. INSPECTOR SIGNATURE (Origin) |
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26. |
DRIVER(S) SIGNATURE (Origin) |
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27. INSPECTOR SIGNATURE (Destination) |
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DRIVER(S) SIGNATURE (Destination) |
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DD FORM 626, OCT 2011 |
PREVIOUS EDITION IS OBSOLETE. |
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Page 1 of 3 Pages |
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Adobe Professional 8.0 |
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INSTRUCTIONS
SECTION I - DOCUMENTATION
General Instructions.
All items (2 through 9) will be checked at origin prior to loading. Items with an asterisk (*) apply to commercial operators or equipment only. Only Items 2 through 7 are required to be checked at destination.
Items 1 through 5. Self explanatory.
Item 6. Enter operator's Commercial Driver's License (CDL) number or Military
Item 7. *Enter the expiration date listed on the Medical Examiner's Certificate.
Item 8.a. Hazardous Materials Certification. In accordance with applicable service regulations, ensure operator has been certified to transport hazardous materials. Check the expiration date on driver's HAZMAT Certification.
b.*Valid Lease. Shipper will ensure a copy of the appropriate contract or lease is carried in all leased vehicles and is available for inspection. (49 CFR 376.12 and 376.11(c)(2)).
c.Route Plan. Prior to loading any Hazard Class/Division 1.1, 1.2, or 1.3 (Explosives) for shipment, ensure that the operator possesses a written route plan in accordance with 49 CFR Part
397.Route Plan requirements for Hazard Class 7 (Radioactive) materials are found in 49 CFR 397.101.
d.Emergency Response Guidebook (ERG) or Equivalent. Commercial operators must be in possession of an ERG or equivalent document. Shipper will provide applicable ERG page(s) to military operators.
e.*Driver's Vehicle Inspection Report. Review the operator's Vehicle Inspection Report. Ensure that there are no defects listed on the report that would affect the safe operation of the vehicle.
f.Copy of 49 CFR Part 397. Operators are required by regulation to have in their possession a copy of 49 CFR Part 397 (Transportation of Hazardous Materials Driving and Parking Rules). If military operators do not possess this document, shipper will provide a copy to operator.
Item 9. *Commercial Vehicle Safety Alliance (CVSA) Decal. Check to see if equipment has a current CVSA decal and mark applicable box. Vehicles without CVSA, check documentation of the last vehicle periodic inspection and perform DD Form 626 inspection.
SECTION II - MECHANICAL INSPECTION
General Instructions.
All items (12.a. through 12.t.) will be checked on all incoming empty equipment prior to loading. All UNSATISFACTORY conditions must be corrected prior to loading. Items with an asterisk (*) shall be checked on all incoming loaded equipment. Unsatisfactory conditions that would affect the safe
SECTION II (Continued)
Item 12.a. Spare Electrical Fuses. Check to ensure that at least one spare fuse for each type of installed fuse is carried on the vehicle as a spare or vehicle is equipped with an overload protection device (circuit breaker). (49 CFR 393.95)
b.Horn Operative. Ensure that horn is securely mounted and of sufficient volume to serve purpose. (49 CFR 393.81)
c.Steering System. The steering wheel shall be secure and must not have any spokes cracked through or missing. The steering column must be securely fastened. Universal joints shall not be worn, faulty or repaired by welding. The steering gear box shall not have loose or missing mounting bolts or cracks in the gear box mounting brackets. The pitman arm on the steering gear output shaft shall not be loose. Steering wheel shall turn freely through the limit of travel in both directions. All components of a power steering system must be in operating condition. No parts shall be loose or broken. Belts shall not be frayed, cracked or slipping. The power steering system shall not be leaking. (49 CFR 396 Appendix G)
d.Windshield/Wipers. Inspect to ensure that windshield is free from breaks, cracks or defects that would make operation of the vehicle unsafe; that the view of the driver is not obscured and that the windshield wipers are operational and wiper blades are in serviceable condition. Defroster must be operative when conditions require. (49 CFR 393.60, 393.78 and 393.79)
e.Mirrors. Every vehicle must be equipped with two rear vision mirrors located so as to reflect to the driver a view of the highway to the rear along both sides of the vehicle. Mirrors shall not be cracked or dirty. (49 CFR 393.80)
f.Warning Equipment. Equipment must include three bidirectional emergency reflective triangles that conform to the requirements of FMVSS No. 125. FLAME PRODUCING DEVICES ARE PROHIBITED. (49 CFR 393.95)
g.Fire Extinguisher. Military vehicles must be equipped with one serviceable fire extinguisher with an Underwriters Laboratories rating of 10 BC or more. (Commercial motor vehicles must be equipped with one serviceable 10 BC Fire Extinguisher). Fire extinguisher must be located so that it is readily accessible for use and securely mounted on the vehicle. The fire extinguisher must be designed, constructed and maintained to permit visual determination of whether it is fully charged. (49 CFR 393.95)
h.Electrical Wiring: Electrical wiring must be clean and properly secured. Insulation must not be frayed, cracked or otherwise in poor condition. There shall be no uninsulated wires, improper splices or connections. Wires and electrical fixtures inside the cargo area must be protected from the lading. (49 CFR 393.28)
DD FORM 626, OCT 2011 |
Page 2 of 3 Pages |
INSTRUCTIONS
SECTION II (Continued)
i.Lights/Reflectors. (Head, tail, turn signal, brake, clearance, marker and identification lights, Emergency Flashers). Inspect to see that all lighting devices and reflectors required are operable, of proper color and properly mounted. Ensure that lights and reflectors are not obscured by dirt or grease or have broken lenses. High/Low beam switch must be operative. Emergency Flashers must be operative on both the front and rear of vehicle. (49 CFR 393.24, 25, and 26)
j.Fuel System. Inspect fuel tank and lines to ensure that they are in serviceable condition, free from leaks, or evidence of leakage and securely mounted. Ensure that fuel tank filler cap is not missing. Examine cap for defective gasket or plugged vent. Inspect filler necks to see that they are in completely serviceable condition and not leaking at joints. (49 CFR 393.83)
k.Exhaust System. Exhaust system shall discharge to the atmosphere at a location to the rear of the cab or if the exhaust projects above the cab, at a location near the rear of the cab.
Exhaust system shall not be leaking at a point forward of or directly below the driver compartment. No part of the exhaust system shall be located where it will burn, char or damage electrical wiring, fuel system or any other part of the vehicle. No part of the exhaust system shall be temporarily repaired with wrap or patches. (49 CFR 393.83)
l.Brake System (to include hand brakes, parking brakes and Low Air Warning devices). Check to ensure that brakes are operational and properly adjusted. Check for audible air leaks around air brake components and air lines. Check for fluid leaks, cracked or damaged lines in hydraulic brake systems. Ensure that parking brake is operational and properly adjusted. Low Air Warning devices must be operative. (49 CFR 393.40, 41, 42, 43, 44, 45, 47, 48, 49, 50, 51, 52, 53, and 55)
m.Suspension. Inspect for indications of misaligned, shifted or cracked springs, loosened shackles, missing bolts, spring hangers unsecured at frame and cracked or loose
n.Coupling Devices (Inspect without uncoupling). Fifth Wheels: Inspect for unsecured mounting to frame or any missing or damaged parts. Inspect for any visible space between upper and lower fifth wheel plates. Ensure that the locking jaws are around the shank and not the head of the kingpin. Ensure that the release lever is seated properly and safety latch is engaged. Pintle Hook, Drawbar, Towbar Eye and Tongue and Safety Devices: Inspect for unsecured mounting, cracks, missing or ineffective fasteners (welded repairs to pintle hook is prohibited). Ensure safety devices (chains, hooks, cables) are in serviceable condition and properly attached. (49 CFR 393.70 and 71)
o.Cargo Space. Inspect to ensure that cargo space is clean and free from exposed bolts, nuts, screws, nails or inwardly projecting parts that could damage the lading. Check floor to ensure it is tight and free from holes. Floor shall not be permeated with oil or other substances. (49 CFR 393.84)
p.Landing Gear. Inspect to ensure that landing gear and assembly are in serviceable condition, correctly assembled, adequately lubricated and properly mounted.
SECTION II (Continued)
q.Tires, Wheels and Rims: Inspect to ensure that tires are properly inflated. Flat or leaking tires are unacceptable. Inspect tires for cuts, bruises, breaks and blisters. Tires with cuts that extend into the cord body are unacceptable. Thread depth shall not be less than: 4/32 inches for tires on a steering axle of a power unit, and 2/32 inches for all other tires. Mixing bias and radial on the steering axle is prohibited. Inspect wheels and rims for cracks, unseated locking rings, broken, loose, damaged or missing lug nuts or elongated stud holes. (49 CFR 393.75)
r.Tailgate/Doors. Inspect to see that all hinges are tight in body. Check for broken latches and safety chains. Doors must close securely. (49 CFR 177.835(h))
s.Tarpaulin. If shipment is made on open equipment, ensure that lading is properly covered with fire and water resistant tarpaulin. (49 CFR 177.835(h))
t.Other Unsatisfactory Condition. Note any other condition which would prohibit the vehicle from being loaded with hazardous materials.
Item 14. For AA&E and other shipments requiring satellite surveillance, ensure that the Satellite Motor Surveillance System is operable. The DTTS Message Display Unit, when operative, will display the signal "DTTS ON". The munitions carrier driver, when practical, will position the DTTS message display unit in a manner that allows the shipping inspector or other designated shipping personnel to observe the "DTTS ON" message without climbing aboard the cab of the motor vehicle.
SECTION III - POST LOADING INSPECTION
General Instructions.
All placarded quantities items will be checked prior to the release of loaded equipment. Shipment will not be released until deficiencies are corrected. All items will be checked on incoming loaded equipment. De- ficiencies will be reported in accordance with applicable service regulations.
Item 18. Check to ensure shipment is loaded in accordance with 49 CFR Part 177.848 and the applicable Segregation or Compatibility Table of 49 CFR 177.848.
Item 19. Check to ensure the load is secured from movement in accordance with applicable service outload drawings.
Item 20. Check to ensure seal(s) have been applied to closed equipment; fire and water resistant tarpaulin applied on open equipment.
Item 21. Check to ensure each transport vehicle has been properly placarded in accordance with 49 CFR 172.504.
Item 22. Check to ensure operator has been provided shipping papers that comply with 49 CFR 172.201 and 202. For shipments transported by Government vehicle, shipping paper will be DD Form 2890.
Item 23. Ensure operator(s) sign DD Form 626, are given a copy and understand the hazards associated with the shipment.
Item 24. Applies to Commercial Shipments Only. If shipment is made under DOT Special Permit 868, ensure that shipping papers are properly annotated and copy of Special Permit 868 is with shipping papers.
Item 26. Ensure driver/operator signs DD Form 626 at origin.
Item 28. Ensure driver/operator signs DD Form 626 at destination.
DD FORM 626, OCT 2011 |
Page 3 of 3 Pages |
File Breakdown
| Fact Name | Description |
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| Form Purpose | The DD Form 626 is used for inspecting vehicles transporting hazardous materials, ensuring safety and compliance with regulations. |
| Governing Laws | This form must adhere to Title 49 of the Code of Federal Regulations (CFR) regarding transportation of hazardous materials. |
| Inspection Details | The vehicle must be checked before loading to ensure all safety equipment and mechanical systems are operational. |
| Medical Certificate | Operators must provide a valid Medical Examiner's Certificate, certifying their fitness to drive a commercial vehicle. |
| CVSA Decal | A current Commercial Vehicle Safety Alliance (CVSA) decal must be displayed on the vehicle if applicable. |
| Post-Loading Checks | After loading, a thorough inspection must occur to verify compliance with placard requirements and secure load conditions. |
| Signature Requirement | The form requires signatures from both the inspector and the driver at the origin and destination of the vehicle. |
Guide to Using Dd 626
Completing the DD Form 626 is a necessary step in the process of transporting hazardous materials. By following these guidelines, you ensure that all essential details and safety checks are accurately documented. This form must be treated with care and attention to detail, as it plays a vital role in ensuring compliance and safety throughout the transportation process.
- Begin by entering the Bill of Lading/Transportation Control Number in Section 1. Include both the origin and destination.
- Fill in the Carrier/Government Organization name in the next line.
- Record the Date/Time of Inspection at which the vehicle is being inspected.
- Indicate the Location of Inspection.
- List the Name(s) of Operator(s) completing the inspection, ensuring all names are spelled correctly.
- Input the corresponding License Number(s) for each operator listed.
- If applicable, provide the expiration date from the Medical Examiner's Certificate in the specified area.
- Check the box to show whether the inspection was satisfactory at the origin.
- Ensure the CVSA Decal is displayed on the commercial equipment and mark YES or NO accordingly.
- For each item listed from 10 to 12, select SAT or UNSAT based on your inspections for both the origin and destination.
- After completing the necessary inspections, finalize by indicating if the inspection results were ACCEPTED or REJECTED, and note the reason for rejection, if applicable.
- Complete the section for the Satellite Motor Surveillance System, marking it as ACCEPTED or REJECTED.
- Provide any additional remarks or comments that may be essential for future reference.
- Obtain and sign with the Inspector Signature at both the origin and destination where necessary.
- In Section III, complete the post-loading inspection items and ensure all checks are in compliance, similar to Section II.
- Finally, have the Driver(s) Signatures collected at both the origin and destination.
Once the form has been filled out and the required signatures obtained, it should be filed appropriately. Ensure all parties have copies for their records, as this documentation is vital for compliance with hazardous materials transport regulations.
Get Answers on Dd 626
What is the purpose of the DD Form 626?
The DD Form 626 is used for the inspection of vehicles transporting hazardous materials. The form ensures that such vehicles are compliant with safety and operational standards outlined in Title 49 of the Code of Federal Regulations. It helps verify that the vehicle is fit for loading and transporting hazardous materials safely.
Who is required to complete the DD Form 626?
All operators of vehicles that require marking or placarding according to hazardous materials regulations must complete the DD Form 626. This includes both commercial and government/military operators transporting hazardous materials. Compliance ensures safety during transport.
What sections are included in the DD Form 626?
The DD Form 626 is divided into several sections:
- Section I - Documentation
- Section II - Mechanical Inspection
- Section III - Post Loading Inspection
Each section requires detailed information about the vehicle, the operator, and the inspection results.
What types of inspections must be conducted?
Three types of inspections are required:
- Documentation check, including the review of operator qualifications and safety equipment.
- Mechanical inspection of the vehicle to ensure it is safe and compliant.
- Post-loading inspection to verify that the load is correctly secured and placarded.
These inspections are crucial to maintain safety and compliance.
How can deficiencies be addressed according to the DD Form 626?
If any deficiencies are identified during the inspections, they must be corrected before the vehicle can proceed with transporting hazardous materials. The form allows inspectors to note these issues, which ensures corrective action is taken before loading or unloading.
Is there a requirement for an inspector's signature on the DD Form 626?
Yes, the form requires signatures from inspectors at both the origin and destination. This signature indicates that the inspections were completed and that both the vehicle and load meet the required safety standards.
What is the importance of the Medical Examiner's Certificate on the form?
The Medical Examiner's Certificate is crucial for verifying that the operator is medically fit to operate the vehicle. This certification must be current; it ensures that the operator meets health and safety standards required to transport hazardous materials.
How does the DD Form 626 relate to other regulations?
The DD Form 626 is designed to comply with various regulations under Title 49 CFR regarding the transportation of hazardous materials. Operators are required to familiarize themselves with these regulations and provide documentation as specified, including emergency response guides and vehicle inspection reports.
Common mistakes
Filling out the DD Form 626 can be a straightforward task, but certain common mistakes can lead to delays or complications. One critical error is omitting the operator's license number. This number is essential for confirming that the operator is authorized to drive commercial vehicles and possesses the necessary certifications. If this number is not provided, it may slow down processing or result in an inspection failure.
Another mistake is failing to include the medical examiner's certificate expiration date. Without this date, there is no way to verify that the operator is medically qualified to transport hazardous materials. This can raise concerns during inspections and could lead to penalties.
The declaration of a valid lease is also frequently skipped. Operators must confirm that a valid lease or contract is carried with them. Omitting this information could lead to complications, especially if the vehicle is inspected and ownership cannot be verified.
An important aspect often overlooked is the route plan. Operators transporting certain hazardous materials must have a written route plan. Failure to present this document can create significant issues, particularly when dealing with hazardous classes that require specific routing.
Lastly, not marking the Commercial Vehicle Safety Alliance (CVSA) decal properly can be detrimental. If a vehicle is subject to CVSA standards, it is necessary to indicate whether the equipment has a current decal. Not providing this information can lead to a rejection during an inspection.
Completing the DD Form 626 accurately is essential for ensuring that all protocols related to hazardous materials are observed. Other potential mistakes include neglecting to sign the form at both origin and destination or failing to provide adequate remarks when equipment is rejected. Paying attention to these details can help streamline the inspection process and ensure compliance with regulations.
Documents used along the form
The DD Form 626 is a vital document used in the inspection of vehicles transporting hazardous materials. It ensures compliance with safety and regulatory requirements. However, it is often accompanied by other important documents to ensure full adherence to transportation safety protocols. Below is a list of additional forms that are commonly used along with the DD Form 626.
- Bill of Lading: This document serves as a contract between the shipper and the carrier. It details the type, quantity, and destination of the goods being transported. It also provides evidence of the shipment and can be crucial in case of any disputes.
- Driver's Vehicle Inspection Report: Also known as the DVIR, this report assists drivers in logging their pre-trip inspections. It lists various vehicle parts that must be checked before operation, ensuring that all are in safe working condition.
- Emergency Response Guidebook (ERG): The ERG is an essential reference for emergency responders dealing with hazardous materials incidents. It provides critical information on how to handle spills, leaks, or other accidents involving hazardous substances.
- Route Plan: A written route plan is required for the transport of certain hazardous materials. This document outlines the path the shipment will take, ensuring that it adheres to safety guidelines regarding sensitive areas.
- Copy of 49 CFR Part 397: This document outlines the rules for driving and parking vehicles that transport hazardous materials. It is required for operators to have a copy on hand to ensure compliance during transportation.
Having these documents in conjunction with the DD Form 626 not only ensures regulatory compliance but also promotes safety during the transportation of hazardous materials. Timely familiarity with these forms can prevent potential legal and safety issues, ensuring all aspects of hazardous transportation are managed effectively.
Similar forms
- Bill of Lading: Like the DD Form 626, the Bill of Lading serves as a document of receipt for the goods being transported. It provides essential details such as the type of materials and their destination.
- Driver's Vehicle Inspection Report (DVIR): Similar to the DD Form 626, a DVIR is essential to ensure that a vehicle is safe for travel. Both documents require inspections prior to transport, focusing on vehicle conditions and compliance standards.
- Emergency Response Guidebook (ERG): The ERG is also crucial when transporting hazardous materials. Like the DD Form 626, it is required for operators to have on hand, detailing how to handle emergencies involving hazardous substances.
- Shipping Papers (DD Form 2890): This form functions similarly to the DD Form 626 by documenting the transportation of government shipments. Both are used to ensure that transportation complies with safety regulations.
- Route Plan: The Route Plan is necessary for ensuring that hazardous materials are transported safely. Like the DD Form 626, it must be followed to meet regulatory requirements for transporting specific hazards.
Dos and Don'ts
When filling out the DD 626 form, consider the following guidelines to ensure accuracy and compliance:
- Do check all required documents at the origin before loading.
- Do ensure the operator's license is valid and has the necessary endorsements.
- Do confirm that all mechanical inspections are conducted on empty equipment before loading.
- Do obtain the appropriate route plan for hazardous materials transportation.
- Don't forget to note any unsatisfactory conditions before loading; these must be corrected.
- Don't skip the post-loading inspection; it’s crucial for ensuring safety and compliance.
Misconceptions
Misconceptions about the DD Form 626 can lead to confusion and potential compliance issues. Here are ten of the most common misconceptions explained:
- It's only for government vehicles. This form applies to all vehicles transporting hazardous materials, not just government or military vehicles. Commercial operators must also use it.
- All items on the form must be checked at both origin and destination. Only specific items need to be verified at the destination. Items 2 through 7 are required there, while all items should be checked at the origin.
- A signature is not necessary. Both the inspector and the driver must sign the form at both the origin and destination to confirm the inspection results.
- Only mechanical issues matter. The form also requires documentation checks, such as licensing and medical examiner’s certificates, which are just as critical as the vehicle’s mechanical condition.
- Rejections are permanent. If a vehicle is rejected due to deficiencies, it can still be approved if corrections are made prior to loading.
- Once inspected, the vehicle is always compliant. Each transport can present new risks, thus continuous compliance checks should be done regularly, not just at the time of inspection.
- The DD Form 626 suffices for all hazardous materials regulations. While it meets many requirements, operators must also adhere to regulations set forth in other parts of the 49 CFR.
- Inspection results are optional. Inspectors must complete and document all findings. Failure to do so poses legal and safety risks.
- Only visible issues need attention. Inspectors must be thorough; issues that are not immediately apparent can still pose serious hazards.
- It's just a formality. Completing the DD Form 626 is crucial for ensuring safety and compliance when transporting hazardous materials, and negligence can lead to severe regulatory consequences.
These misconceptions highlight the importance of understanding the full scope and requirements of the DD Form 626. Accurate compliance is essential for safety and legal adherence in the transportation of hazardous materials.
Key takeaways
- The DD Form 626 is essential for the inspection of vehicles transporting hazardous materials, ensuring compliance with federal regulations.
- Complete all sections, including documentation, mechanical checks, and post-loading inspections, to avoid delays or safety issues during transport.
- Items marked with an asterisk (*) are mandatory for commercial operators and must be checked at both origin and destination.
- It is crucial to ensure that operators have valid licenses and certifications relevant to the transportation of hazardous materials.
- Inspections must address all highlighted mechanical components to confirm the vehicle's safe operation, including brakes, lights, and load security.
- After completing the form, drivers must sign it at both the origin and destination, and a copy should be retained by the operator.