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The Departure Form serves as a crucial document for passengers leaving India, facilitating the proper processing of immigration and entry regulations. This form is designed for individuals to fill out basic personal details including their name, gender, passport number, and flight information. It also includes specific sections that require information on the purpose of travel, with options ranging from business and education to tourism and other categories. Additional queries pertain to the passenger's Indian address and whether their passport carries an Emigration Check Required (ECR) stamp. As a regulatory requirement, travelers must adhere to completing the form accurately, ensuring that each box is filled in with the necessary information. The form also emphasizes the importance of using capital letters for clarity and legibility. With guidance from various governmental agencies, including the Ministry of Home Affairs and Bureau of Immigration, the Departure Form plays a vital role in recording the movements of individuals as they depart from India, thus supporting larger immigration and security measures.

Departure Example

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GOVERNMENTOF INDIA

DEPARTUREGARD

(Rule 5 & 15 of Registration of Foreigners Rules)

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lmportant Web sites

Governmentof India

httptiindia.gov.in

Ministryof HomeAffairs

www.mha.nic.in

Bureauof lmmigration

www.immigrationindia.nic.in

AirportAuthorityof India

v,lwwa.irpo rtsindia.org.in

CentrafBoardof Excise& Customswww.cbe_c.gov.tn

Ministryof Agrriculiure

www.plantquarantineintndia.ory

It{inistryof OverttbsIndianAffairs

www.moia.gov.in

BureauofAii{ffviation$ecurity

www.bchsindia,nic.in

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MinistryofEivil Aviation

www.noca.gav.in

Directorate

http://dgca,gay.in

Generalof CivilAviation

ABBREVIATIONS

Plo - Personsof Indianorigin: ocr - overseas citizens of lndia; NRr- Non-Residantlndians FRRO - ForergnsF R€gimal Regisbatiyr Officer FRO - Foreignars Registration Officer

File Breakdown

Fact Name Description
Purpose of Departure Card The Departure Card serves as a mandatory document for Indian citizens departing from India, ensuring compliance with immigration regulations.
Governing Law This form is governed by the Registration of Foreigners Rules under the Government of India.
Personal Details Requirement Passengers must provide personal information such as their name, gender, passport number, and address in India.
Form Completion Guidelines It is essential that all entries are made in capital letters, and each character must be placed in a separate box as specified in the instructions.
Confirmation of ECR Status Passengers are required to indicate whether their passport contains an Emigration Check Required (ECR) stamp, an important aspect of their travel documentation.
Flight Details Details about the flight, such as the flight number, date of boarding, and port of final destination, must be accurately filled in to facilitate smooth processing.
Consequences of Incompletion Failure to complete the Departure Card correctly may result in delays at immigration control or denial of boarding by airlines.

Guide to Using Departure

Once you have your Departure form ready, it’s crucial to ensure that all sections are correctly filled out. This is a vital step before proceeding with your travel plans. Missing or incorrect information could lead to delays or complications at the airport. Therefore, it is advisable to take your time and fill in the form accurately.

  1. Name: Fill in your full name as it appears in your passport. Use capital letters and one character per box. Remember to use boxes or checkmarks where indicated.
  2. Sex: Tick the appropriate box to indicate your sex.
  3. Address in India: Provide the complete address where you will be staying in India.
  4. Passport Number: Enter your passport number clearly.
  5. Date of Issue: Fill in the date your passport was issued in the format DD/MM/YYYY.
  6. Date of Boarding: Indicate the date you will be boarding your flight, using the same format as above.
  7. Flight Number: Write down your flight number accurately.
  8. Port of Final Destination: Specify your final destination after leaving India.
  9. Telephone Number: Provide your contact number, necessary for Indians only.
  10. ECR Stamp: Indicate whether your passport carries an ECR stamp by ticking the appropriate box.
  11. Purpose of Travel: Select your purpose of travel by marking the appropriate box.
  12. Signature: Sign the form where indicated, confirming the accuracy of the information provided.

After completing the form, review all entries to ensure every detail is correct. Having accurate information not only expedites your travel but also ensures compliance with regulations set by the authorities. Lastly, keep the completed form handy as you will need it during your departure.

Get Answers on Departure

What is the purpose of the Departure form?

The Departure form is used by travelers to provide necessary information when leaving India. It collects details like your name, sex, passport number, and travel itinerary. Completing this form is essential for compliance with local regulations and ensures a smooth departure process.

How do I fill out the Departure form correctly?

To fill out the Departure form, follow these steps:

  1. Write your name in capital letters as it appears on your passport.
  2. Complete all sections, ensuring to check boxes where indicated.
  3. Provide details such as your flight number, port of final destination, and address in India.
  4. Verify all information for accuracy before submitting the form.

Make sure to leave one box empty between each character to avoid any processing errors.

What should I do if I make a mistake on the form?

If you make a mistake while filling out the Departure form, it’s essential to correct it before submission. You can neatly cross out the incorrect information and write the correct details next to it. If the error is significant, it’s advisable to start a new form to prevent any confusion during processing.

Are there any specific requirements for foreign nationals?

Yes, foreign nationals must provide additional information when filling out the Departure form. This includes your nationality, visa details, and any immigration stamps in your passport. Ensure all required fields are filled out accurately and completely to avoid delays.

Is there any additional information I should keep in mind?

Yes, here are some important tips:

  • Keep a copy of the submitted form for your records.
  • Allow plenty of time for filling out the form, especially during peak travel hours.
  • If you have questions while completing the form, seek assistance from airport staff.

Being prepared can make your departure experience much smoother.

Common mistakes

Completing the Departure form can seem straightforward, but many travelers make common mistakes that can lead to complications later on. One of the most frequent errors is failing to use capital letters when filling out the form. Since the instructions specify that information must be entered in capital letters only, using lowercase letters can result in processing delays or rejection of the form.

Another common mistake is not marking the boxes correctly. Travelers often neglect to tick the appropriate boxes. For example, when indicating sex, it’s crucial to ensure that a box is marked clearly. Sometimes, people draw lines or create marks that do not clearly fit in the designated square, leading to confusion.

Many individuals also forget to provide their complete name as it appears on their passport. Missing initials or providing an abbreviated version can cause issues, as authorities may need to match the name with official documents. Each part of the name should be entered in a separate box, with each box filled correctly.

Misplacing or incorrectly entering the passport number can create significant problems. This number must be accurate and match what is printed in the passport. Even a small mistake, such as a transposed digit, can lead to complications at the airport.

One error that is often overlooked is the date of issue and date of boarding. These dates must be entered in the specified format (DD/MM/YYYY). If travelers fail to follow this format, the information may not be recognized, leading to delays.

It is also important to note the address in India. Travelers frequently skip this section altogether or provide incomplete information, which can complicate matters for officials needing to verify the traveler’s destination.

The purpose of travel must be clearly indicated by checking the appropriate box. Sometimes, travelers may forget this step or choose multiple purposes, leading to confusion. Being specific in this section helps faster processing.

Additionally, many individuals are unaware of the need to indicate if their passport carries an ECR stamp. Failing to answer this question or providing the wrong answer can cause delays during the departure process.

Another mistake involves signing the form correctly. Some travelers forget to sign or sign in the wrong spot. This signature confirms the accuracy of the provided information, and without it, the form may not be valid.

Finally, many travelers do not double-check their information before submission. Having someone else review the completed form can be beneficial. Errors often arise from small oversights that can be easily corrected with a final review.

Documents used along the form

When preparing for international travel, especially for departure from India, several documents often work in tandem with the Departure form. Each of these forms serves a specific purpose and assists travelers in meeting the necessary requirements set by authorities. Here’s a brief overview of key forms and documents that may accompany the Departure form:

  • Passport: This is the primary document establishing your identity and nationality when traveling abroad. It must be valid for a set duration beyond your date of entry into any foreign country.
  • Visa: A visa is a government-sanctioned permission allowing you to enter, stay, or exit a country for specific reasons. Different types of visas exist depending on your purpose of travel, such as tourism, work, or study.
  • Flight Itinerary: This document outlines your flight schedule, including departure and arrival times, and often includes booking references. Having it handy can streamline checks at airports.
  • Travel Insurance Policy: It provides coverage for unforeseen incidents such as medical emergencies, trip cancellations, or lost belongings during your travels, offering peace of mind on your journey.
  • Health Declaration Form: Often required due to health protocols, this form states your health status, including vaccination information. It may be mandatory, especially during global health emergencies.
  • Customs Declaration Form: This form is used to declare items you are bringing into a new country, ensuring compliance with customs regulations. It outlines the quantity and type of goods, particularly for those exceeding allowances.
  • Tax Exemption Certificate: If you are eligible for any duty exemptions on goods or gifts, this document can be crucial. It helps avoid additional charges upon your departure.
  • Foreign Currency Declaration Form: When carrying large amounts of cash or foreign currency, this form may be needed to avoid issues with customs regulations related to money laundering.
  • Return Ticket: Airlines or immigration authorities may require proof of a return ticket to ensure compliance with local immigration rules. It helps demonstrate the intention to leave the country after your stay.

Properly gathering and reviewing these documents ensures a smoother transition during your travels. Always check for any updates or specific requirements from official sources before your journey, as regulations may vary or change frequently.

Similar forms

The Departure form is similar to several other documents used for travel and identification purposes. Each of these documents serves a specific function, but they share similarities in terms of the information they require or the processes they facilitate. Here’s a look at those documents:

  • Passport: Like the Departure form, a passport identifies a traveler, confirming their identity and nationality. Both documents require personal information such as name, sex, date of birth, and passport number.
  • Visa: A visa also serves as an authorization for travel, specifically allowing entry into a foreign country. Both the Departure form and visa request similar details, like the purpose of travel and duration of stay.
  • Travel Itinerary: This document outlines travel plans, including departure and arrival times. Similar to the Departure form, the itinerary often requires details about the flight number and ports of entry and exit.
  • Customs Declaration Form: When entering a new country, travelers must declare items brought with them. Like the Departure form, this document requires passenger information and might ask about the purpose of the visit.
  • Health Declaration Form: In times of public health concerns, travelers fill this form to confirm their health status. It often requires personal information and travel history, similar to the Departure form.
  • Immigration Form: When moving between countries, an immigration form verifies the status and permissions of travelers. Information collected can mirror that on the Departure form, such as identity and purpose of visit.
  • Security Screening Form: Some airports require this form for additional security checks. Both documents require personal details and can indicate the traveler's intentions.
  • Boarding Pass: Issued for a specific flight, the boarding pass contains essential travel information, including flight details. Like the Departure form, it serves as a tool to manage passenger data.
  • Luggage Claim Tag: Attached to checked luggage, this tag ensures that the luggage can be matched with its owner. Both documents deal with identifying individuals through their trip details.

Dos and Don'ts

When completing the Departure form, it is important to follow certain guidelines to ensure accuracy and compliance. Here are some things to do and some to avoid:

  • Use capital letters for all entries to maintain clarity.
  • Fill in one character in one box to avoid confusion with your name and initials.
  • Tick appropriate boxes where required, especially in sections for sex and purpose of travel.
  • Provide complete information such as passport number and flight details.
  • Include your address in India if applicable.
  • Sign the form in the designated area to validate your submission.
  • Double-check all entries for accuracy before submission.
  • Do not leave any fields blank that are required for processing.
  • Avoid using abbreviations for names and places unless specified in the form.
  • Do not use a pencil; complete the form using a black or blue pen.
  • Refrain from providing information that is not applicable to your situation.
  • Do not forget to check your passport for any necessary stamps or endorsements, such as ECR.
  • Do not submit the form without proper identification, as it may delay processing.
  • Avoid making corrections on the form; if a mistake is made, it’s better to request a new form.

Misconceptions

Here are some common misconceptions about the Departure form:

  • It is only for Indian citizens. Many believe that only Indian citizens need to fill out this form. In reality, all departing passengers must complete it, including foreign nationals.
  • Only the name is required. Some think that only their name needs to be filled in. However, the form requires several details like passport number, flight information, and purpose of travel.
  • It can be completed last minute. There is a misconception that the form can be filled out at the gate. It should be completed well before boarding to avoid delays.
  • It's optional for short trips. Some passengers believe that if they are traveling for a short duration, the form is not necessary. This is incorrect; the form is mandatory regardless of travel duration.
  • All information is optional. Certain sections of the form may seem optional, but providing complete and accurate information is crucial for processing.
  • The Departure form is the same as immigration paperwork. This form is distinct from immigration forms. They serve different purposes and must both be completed if applicable.
  • You do not need a signature. It is a common belief that a signature is not required. The Departure form must be signed by the passenger, affirming the accuracy of the provided information.

Key takeaways

When filling out and using the Departure form, there are several key points to keep in mind to ensure a smooth process. Here are some takeaways:

  • Complete all sections accurately: It is crucial to fill in all required information clearly. Use capital letters, and ensure that each character fits into the designated boxes.
  • Check your passport details: Make sure the name, passport number, and date of issue are accurate. Any discrepancies may cause delays or issues at the airport.
  • Indicate your purpose of travel correctly: Select the appropriate box for the reason you are departing. This helps immigration authorities process your exit smoothly.
  • Be aware of your final destination: Clearly state where you are headed as this information is essential for immigration procedures.
  • Keep a copy for your records: Retaining a copy of your filled-out Departure form can be beneficial for reference, especially if there are any follow-up questions or concerns.

Filling out this form accurately contributes to an efficient departure. Proper attention to detail ensures that your travel experience remains hassle-free.