Fill in a Valid Driver Qualification Template

The Driver Qualification form is a crucial document used by employers to assess the qualifications and background of potential drivers. This form collects essential information, including employment history, driving records, and medical certifications, ensuring that candidates meet safety and regulatory standards. For those looking to drive commercial vehicles, filling out this form accurately is a vital step in the hiring process—click the button below to get started!

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The Driver Qualification form is a crucial document in the hiring process for commercial drivers, designed to ensure that applicants meet the necessary standards for operating commercial motor vehicles. This form encompasses several key components that facilitate a thorough evaluation of a driver's qualifications. It begins with the Driver Application for Employment, which collects personal information, work history, and driving experience. Employers must inquire about the applicant's previous employment over the last three years, as well as check with state agencies for any relevant driving records. A Medical Examiner’s Certificate is also required to verify that the driver meets health standards, and if applicable, a medical waiver may be issued. Additionally, the form mandates a Driver’s Road Test and a Certification of Road Test to assess driving skills. Annual reviews, including a Certificate of Violations and a review of the driving record, help maintain ongoing compliance with safety regulations. For those working for multiple employers, a specific checklist is provided to ensure all necessary information is gathered. The completion of this form is not only a regulatory requirement but also serves to promote safety on the roads by ensuring that only qualified individuals operate commercial vehicles.

Driver Qualification Example

DRIVER QUALIFICATION FILE

CHECKLIST

1.	DRIVER APPLICATION FOR EMPLOYMENT	391.21
2.	INQUIRY TO PREVIOUS EMPLOYERS (3 YEARS)	391.23(a)(2) & (c)
3.	INQUIRY TO STATE AGENCIES	391.23(a)(1) & (b)
4.	MEDICAL EXAMINER’S CERTIFICATE*	391.43
	(MEDICAL WAIVER, IF ISSUED)
5.	DRIVER’S ROAD TEST	391.31
6.	CERTIFICATION OF ROAD TEST*	391.31
7.	ANNUAL DRIVER’S CERTIFICATE OF VIOLATIONS	391.27
8.	ANNUAL REVIEW OF DRIVING RECORD	391.25
9.	CHECKLIST FOR MULTIPLE EMPLOYER	391.51(d)

*NOTE: DRIVERS MUST BE ISSUED COPIES OF THESE CERTIFICATES. DRIVERS NEED ONLY HAVE A COPY OF THE MEDICAL EXAMINER’S CERTIFICATE IN THEIR POSSESSION WHILE DRIVING.

(enter company name)

(enter address)

__________________

(enter phone number)

COMMERCIAL DRIVER APPLICATION

FILL IN ALL BLANKS & PROVIDE ALL INFORMATION REQUESTED--PRINT OR TYPE

…………………………………………………………………………………………………………………………………….

Date: _______________________

Name:	First_____________________ Middle_________________ Last______________________________________
Address _________________________________________________				Home telephone: _____________________
City_______________________ State _______ Zip ___________			Cellular telephone: _____________________
Date of Birth: ____________________________		Social Security Number: _______ - _______ - __________


If your above address is less than 3 years continue listing them below to cover the previous 3 year period:
1	Street_________________________________________________			Dates: From_________ To_________

City_______________________ State _______ Zip ___________

……………………………………………………………………………………………………………………………….

2 Street_________________________________________________ Dates: From_________ To_________

City_______________________ State _______ Zip ___________

……………………………………………………………………………………………………………………………….

3	Street_________________________________________________	Dates: From_________ To_________
	City_______________________ State _______ Zip ___________
	Use backside of sheet for additional addresses

Driver’s License Information: all licenses held, last 3 years:

State_______________ Number___________________________________________ Expiration Date _______________

Experience:
__________________________________	________________ to ________________	____________________________
Type of vehicle driven	Dates	Approximate mileage driven
__________________________________	________________ to ________________	____________________________
Type of vehicle driven	Dates	Approximate mileage driven
__________________________________	________________ to ________________	____________________________
Type of vehicle driven	Dates	Approximate mileage driven

All Accidents, last 3 years: (If none, write NONE)

Date________________ Describe_______________________________ Fatalities_____________ Injuries_____________

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revised 08/04

List all Traffic Violations Convictions, last 3 years: (If none, write NONE)
Date______________ Violation____________________________________ State_______ Commercial Vehicle: Yes / No
Date______________ Violation____________________________________ State_______ Commercial Vehicle: Yes / No
Date______________ Violation____________________________________ State_______ Commercial Vehicle: Yes / No
Date______________ Violation____________________________________ State_______ Commercial Vehicle: Yes / No
Date______________ Violation____________________________________ State_______ Commercial Vehicle: Yes / No
Date______________ Violation____________________________________ State_______ Commercial Vehicle: Yes / No
Date______________ Violation____________________________________ State_______ Commercial Vehicle: Yes / No
Date______________ Violation____________________________________ State_______ Commercial Vehicle: Yes / No


Have you ever had any driver license denied, suspended, revoked or canceled by any issuing state agency?
	Yes	No	If yes; state of issuance; explanation: ___________________________________________________
____________________________________________________________________________________________________


Employment History, last 10 years (383.35)—account for gaps between employers: (If owner/operator, list carriers leased to)
1)	Employer:_____________________________________________			Dates: ________________to________________
	Address: _____________________________________________			Supervisor: ______________________________
	City, State, Zip code:____________________________________			Telephone: ______________________________
Were you subject to the Federal Motor Carrier Safety Regulations during this period?					Yes	No
Were you subject to 49 CFR part 40 controlled substance and alcohol testing during this period?					Yes	No
Reason for Leaving: __________________________________________________________________________________
____________________________________________________________________________________________________

………………………………………………………………….……………………….………………………………………...
2)	Employer:_____________________________________________			Dates: ________________to________________
	Address: ___________________________________________ Supervisor:________________________________
	City, State, Zip code: ____________________________________			Telephone: ______________________________
Were you subject to the Federal Motor Carrier Safety Regulations during this period?					Yes	No
Were you subject to 49 CFR part 40 controlled substance and alcohol testing during this period?					Yes	No
Reason for Leaving: __________________________________________________________________________________
____________________________________________________________________________________________________
………………………………………………………………….……………………….………………………………………...
						July2003,dlnm	3
						revised 08/04

3)Employer:_____________________________________________ Dates: ________________to________________

Address: _____________________________________________ Supervisor: ______________________________

City, State, Zip code: _____________________________________Telephone: ______________________________

Were you subject to the Federal Motor Carrier Safety Regulations during this period?	Yes	No
Were you subject to 49 CFR part 40 controlled substance and alcohol testing during this period?	Yes	No

Reason for Leaving: __________________________________________________________________________________

____________________________________________________________________________________________________

………………………………………………………………….……………………….………………………………………...

4)Employer:_____________________________________________ Dates: ________________to________________

Address: _____________________________________________ Supervisor:________________________________

City, State, Zip code______________________________________ Telephone: ______________________________

Were you subject to the Federal Motor Carrier Safety Regulations during this period?	Yes	No
Were you subject to 49 CFR part 40 controlled substance and alcohol testing during this period?	Yes	No

Reason for Leaving: __________________________________________________________________________________

____________________________________________________________________________________________________

………………………………………………………………….……………………….………………………………………...

5)Employer:_____________________________________________ Dates: ________________to________________

Address: _____________________________________________ Supervisor: ______________________________

City, State, Zip code:_____________________________________ Telephone: ______________________________

Were you subject to the Federal Motor Carrier Safety Regulations during this period?	Yes	No
Were you subject to 49 CFR part 40 controlled substance and alcohol testing during this period?	Yes	No

Reason for Leaving: __________________________________________________________________________________

____________________________________________________________________________________________________

………………………………………………………………….……………………….………………………………………...

6) Employer:_____________________________________________ Dates: ________________to________________

Address: _____________________________________________ Supervisor: ______________________________

City, State, Zip Code:_____________________________________Telephone: ______________________________

Were you subject to the Federal Motor Carrier Safety Regulations during this period?	Yes	No
Were you subject to 49 CFR part 40 controlled substance and alcohol testing during this period?	Yes	No

Reason for Leaving: __________________________________________________________________________________

____________________________________________________________________________________________________

………………………………………………………………….……………………….………………………………………...

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revised 08/04
July2003,dlnm

7) Employer:_____________________________________________ Dates: ________________to________________

Address: _____________________________________________ Supervisor: ______________________________

City, State, Zip code:_____________________________________ Telephone: ______________________________

Were you subject to the Federal Motor Carrier Safety Regulations during this period?	Yes	No
Were you subject to 49 CFR part 40 controlled substance and alcohol testing during this period?	Yes	No

Reason for Leaving: __________________________________________________________________________________

____________________________________________________________________________________________________

Use backside of sheet for additional employers

For driver applicants of commercial motor vehicles that require a Commercial Driver License (CDL) the applicant must disclose their controlled substance and alcohol status per the requirements of 49 CFR part 40.25(j).

As a prospective driver employee, you have the right to review information provided by previous employers. You have the right to have errors in the information corrected by the previous employer(s) and for that previous employer(s) to re -send the corrected information to the prospective employer; the right to have a rebuttal statement attached to the alleged erroneous information, if the previous employer and the driver cannot agree on the accuracy of the information.

Driver employees who have previous Department of Transportation regulated employment history in the preceding three years, and wish to review previous employer provided investigative information, must submit a written request to the prospective employer, which may be done at anytime, including when applying or as late as thirty (30) days after being employed or being notified of denial of employment. The prospective employer must provide this information to the applicant within five (5) business days of receiving the written request. If the prospective employer has not yet received the requested information from the previous employer(s), then the five (5) business day deadlines will begin when the prospective employer receives the requested safety performance history information. If the driver has not arranged to pick up or receive the requested records within thirty (30) days of the prospective employer making them available, the prospective motor carrier may consider the driver to have waived their request to review the records.

Certification

“I certify that this application was completed by me, and that all entries on it and information in it are true and complete to the best of my knowledge.”

___________________________________________________________			__________________________________
Applicant’s Signature			Date Signed


TO BE COMPLETED BY THE EMPLOYER:
Application received by:		Application reviewed for completeness by:
______________________________________________		______________________________________________
Name		Name
_________________________	_______________	__________________________		_______________
Title	Date	Title		Date


SIGNIFICANT DATES:	Date of Hire:		_____________________________________
	Date of Hire:		_____________________________________
	Time & Date of Pre-Employment CST:		_____________________________________
	Time & Date of Pre-Employment CST Results Received:		_____________________________________
	Date First Used in Safety Sensitive Position:		_____________________________________
	Date of Termination:		_____________________________________

revised 08/04	5
July2003,dlnm

(enter company name)

___________________________

(enter address)

__________________

(enter phone number)

COMMERCIAL VEHICLE DRIVER APPLICANT

Controlled Substance and Alcohol Questionnaire

Pursuant to 49 CFR part 40.25(j)

…………………………………………………………………………………………………………………………………….

Application Date _______________________
Name ______________________			_______________________		______________________________________
First			Middle		Last
Address _________________________________________________					Home Telephone	_____________________
City_______________________ State _______ Zip ___________					Cell Telephone	_____________________
Date of Birth	____________________________			Social Security Number ________ - ________ - ________


				49 CFR 40.25(j)

Have you ever tested positive, or refused to test, on any pre -employment
drug or alcohol test administered by an employer to which you applied						YES	NO
for, but did not obtain, safety-sensitive transportation work covered by						YES	NO

DOT agency drug and alcohol testing rules during the past two years?

If YES —		Have you successfully completed the return-to-duty				YES	NO
If YES —		process?				YES	NO
		process?

		Documentation MUST BE PROVIDED before any				safety-sensitive
If YES —		transportation function is performed.

___________________________________________________________	__________________________________
Applicant’s Signature	Date Signed

TO BE COMPLETED BY EMPLOYER:

………………………………………………………………….……………………….………………………………………...

______________________________________________		______________________________________________
Received by:		Reviewed by:
____________________	_______________	____________________	_______________
Title:	Date:	Title:	Date:

July2003,dlnm	6
revised 08/04

The Federal Motor Carrier Safety Regulations require all previous employers of this applicant to respond to this request for information within 30 days. Failure to comply with this request is in violation of 49CFR 391.23 and 40.25, for which you may be prosecuted. Questions concerning the requirements of this regulation should be directed to the Minnesota Division Office of the Federal Motor Carrier Safety Administration at 651-291-6150, during business hours.

TO:	(enter former employer's name)
TO:	________________________________________________ DATE: _________________
	Former Employer’s Name
	(enter mailing address)
	Mailing Address
	(enter city / state / zip)
	City / State / Zip
	_____________________	(enter fax number)
	Telephone #	Fax Number

(enter name)

I, ______________________________, hereby authorize ___________________________ to release to all records of

employment, including assessments of my job performance, ability, and fitness, including the dates of any and all alcohol or drug tests, with confirmed results, and/or my refusal to submit to any alcohol and drug tests and any

rehabilitation completion under direction of Substance Abuse Professional (SAP) and/or Medical Review Officer (MRO) to each and every company (or their authorized agents) making such request in connection with my application for employment with said company. I, hereby, release the above named company, and its employees, officers, directors, and agents from any and all liability of any type as a result of providing the following information to the below mentioned person and/or company.

Applicant’s Signature & Date	_______________________________	___________________
Witness’s Signature & Date	_______________________________	___________________

REQUEST FROM:	(enter company name)
Company:	(enter company name)
Company:	_______________________________________________________
Address/City/State/Zip:	_______________________________________________________
Telephone Number:	(enter phone number) Fax Number: (enter fax number)
Contact Person & Title	_________________________________	_____________________
NAME OF APPLICANT:	_________________________________ SSN _________________
JOB APPLYING FOR:	_______________________________________________________

INQUIRY INTO EMPLOYMENT HISTORY, PRECEDING 3 YEARS

•Did applicant work for you as a ____________________________ from ____/____/____ to ____/____/____ YES or NO IF NO, please explain:

_______________________________________________________________________________

•If employed as driver, please answer the following: Company Driver? ______ Owner/Operator? ______ Other? ______

Type of truck(s) and/or truck/tractor(s) operated: ______________________________________________________

Commodities transported: ____________________________ Area of operations: ____________________________

• Accidents? YES or NO IF YES, please give date(s) and brief description of each accident:

__________________________________________________________________________________________

•Why did this employee leave your company?

__________________________________________________________________________________________

• Would you re-employ this person? YES or NO IF NO, please explain:

__________________________________________________________________________________________

•Additional comments:

__________________________________________________________________________________________

INQUIRY FOR ALCOHOL AND CONTROLLED SUBSTANCES INFORMATION, PRECEDING 2 YEARS

•
•	Alcohol tests with a result of 0.04 or greater? ……….	YES or NO	If yes, please give date(s): ________________
• Verified positive controlled substances test results? …		YES or NO	If yes, please give date(s): ________________
• Refusals to be tested? …………………………………		YES or NO	If yes, please give date(s): ________________
•	Was rehabilitation completed as required? …………...	YES or NO	If yes, please give date(s): ________________

Person providing the above information:

Name: ________________________________________________ Title: ______________________________

Company: ________________________________________________ Date: ______________________________

revised 08/04

(enter employer

name and

information

here)

Driver's Name

Driver's Operators Lic. No.

Driver's Social Sec. No.

Dear

The above listed individual has made application with us for employment as a driver. Applicant has indicated that the above numbered operator's license or permit has been issued by your State to applicant and that it is in good standing.

In accordance with Section 391.23(a)(1) and (b) of the Federal Motor Carrier Safety Regulations, we are required to make inquiry into the driving record during the preceding 3 years of every State in which an applicant-driver has held a motor vehicle operator's license or permit during those 3 years.

Therefore, please certify to us what the individual's driving record is for the preceding 3 years, or certify that no record exists if that be the case.

In the event that this inquiry does not satisfy your requirements for making such inquiries, please send us such forms of yours as are necessary for us to complete our inquiry into the driving record of this individual.

Respectfully yours,

(printed) name of person making inquiry

Title of person making inquiry

(enter company name)

Motor Carrier Name

(enter address)

Street

City

State

Zip

revised

08/04

MEDICAL EXAMINER’S CERTIFICATE

I certify that I have examined ______________________________ in accordance with the Federal Motor Carrier Safety

Regulations (49 CFR 391.41-391.49) and with knowledge of the driving rules, I find this person is qualified, and, if applicable,

only when:
wearing corrective lenses	driving within an exempt intracity zone (49 CFR 391.62)
wearing hearing aid	accompanied by a Skill Performance Evaluation Certificate (SPE)
accompanied by a ____________waiver/exemption	qualified by operation of 49 CFR 391.64

The information I have provided regarding the physical examination is true and complete. A complete examination form with any attachment embodies my findings completely and correctly, and is on file in my office.

Signature of Medical Examiner			Telephone			Date

Medical Examiner’s Name (Print)			MD	DO	Chiropractor
			Physician		Advanced
			Assistant		Practice Nurse
Medical Examiner’s License or Certificate No. / Issuing State

Signature of Driver			Driver’s License No.			State
		PLE
		M
Address of Driver

Medical Certificate Expiration Date
	SA

DRIVER’S ROAD TEST EXAMINATION

Driver’s Name: _______________________________________________________________________

Driver’s Address: _____________________________________________________________________

City: ________________________________________ State: ______________ Zip: _______________

The road test shall be given by the motor carrier or a person designated by it. However, a driver who is a motor carrier must be given the test by another person. The test shall be given by a person who is competent to evaluate and determine whether the person who takes the test has demonstrated that he or she is capable of operating the vehicle and associated equipment that the motor carrier intends to assign.

Rating of Performance
__________________	The pre-trip inspection (as required by 49 CFR 392.7).
__________________	Coupling and uncoupling of combination units, if the equipment he or she
	may drive includes combination units.
__________________	Placing the equipment in operation.
__________________	Use of vehicle’s controls and emergency equipment.
__________________	Operating the vehicle in traffic and while passing other vehicles.
__________________	Turning the vehicle.
__________________	Braking and slowing the vehicle by means other than braking.
__________________	Backing and parking the vehicle.
__________________	Other, explain: _______________________________________________

Type of equipment used in giving the test: _________________________________________________

Examiner’s signature: _____________________________________ Date: ______________________

Remarks:

If the road test is successfully completed, the person who gave it shall complete a certificate of driver’s road test.

Click for Driver Qualification File

File Breakdown

Fact Name	Description
Driver Application Requirement	Every driver must complete a Driver Application for Employment, as mandated by 49 CFR § 391.21.
Previous Employers Inquiry	Employers must inquire about the driver's employment history for the past three years, following 49 CFR § 391.23(a)(2) & (c).
State Agency Inquiry	Inquiries to state agencies are required to check the driver's record, as outlined in 49 CFR § 391.23(a)(1) & (b).
Medical Examiner's Certificate	A valid Medical Examiner’s Certificate must be obtained, in accordance with 49 CFR § 391.43, including any medical waivers.
Road Test Requirement	Drivers must pass a road test, as specified in 49 CFR § 391.31, to demonstrate their driving skills.
Annual Driver's Certificate	Each driver must complete an Annual Driver’s Certificate of Violations, as required by 49 CFR § 391.27.
Annual Review of Driving Record	Employers must conduct an Annual Review of the driver's driving record, following 49 CFR § 391.25.
Multiple Employer Checklist	A checklist for multiple employers is necessary to ensure compliance with 49 CFR § 391.51(d).

Guide to Using Driver Qualification

Completing the Driver Qualification form is an essential step in ensuring that all necessary information is accurately documented. After filling out the form, it will be reviewed by your prospective employer to verify your qualifications and driving history.

Begin by entering the company name, address, and phone number at the top of the form.
Fill in the date of the application.
Provide your full name, including first, middle, and last names.
Enter your complete address, including city, state, and zip code.
List your home and cellular telephone numbers.
Input your date of birth and Social Security number.
If you have lived at your current address for less than three years, list your previous addresses, including street, city, state, and zip code, along with the dates you lived there.
Provide information about your driver's licenses held in the last three years, including state, number, and expiration date for each license.
Detail your driving experience, including the type of vehicle driven, the dates of operation, and approximate mileage for each vehicle.
List all accidents you have had in the last three years, including the date, description, and any fatalities or injuries involved.
Document all traffic violations and convictions in the last three years, including the date, violation, state, and whether it involved a commercial vehicle.
Indicate if you have ever had a driver license denied, suspended, revoked, or canceled, and provide an explanation if applicable.
Outline your employment history for the last ten years, including employer name, dates of employment, address, supervisor, and telephone number. Also, indicate whether you were subject to Federal Motor Carrier Safety Regulations and controlled substance testing during each employment period.
Review the certification statement at the end of the form, and sign and date it to confirm that all information is true and complete.
Provide the employer's information in the designated section after submission.

Get Answers on Driver Qualification

What is the Driver Qualification form?

The Driver Qualification form is a document used to collect essential information about a driver seeking employment in a commercial driving position. It includes details about the driver’s employment history, driving record, and medical qualifications. This form ensures that the driver meets the necessary federal and state regulations for operating commercial vehicles.

What information do I need to provide on the form?

When filling out the Driver Qualification form, you will need to provide a variety of information, including:

Your personal details, such as name, address, date of birth, and Social Security number.
Employment history for the past ten years, including employer names, addresses, and reasons for leaving.
Your driving experience, including types of vehicles driven and approximate mileage.
Accident history and traffic violations from the last three years.
Medical examiner’s certificate, if applicable.

Why is my employment history important?

Your employment history is crucial because it helps potential employers assess your experience and reliability as a driver. They will look for patterns in your work history, such as gaps in employment or frequent job changes. This information also allows employers to verify your qualifications and compliance with safety regulations.

What if I have gaps in my employment history?

If you have gaps in your employment history, it’s important to be honest about them. You can explain the reasons for these gaps in the application. Common reasons might include taking time off for personal matters, pursuing education, or other employment opportunities. Transparency helps build trust with your potential employer.

What is the significance of the medical examiner’s certificate?

The medical examiner’s certificate is a vital document that verifies you are medically fit to operate a commercial vehicle. It is required by law for drivers of commercial motor vehicles. If you have any medical waivers, those should also be included. Remember, you must carry a copy of this certificate while driving.

How do I ensure my previous employers provide accurate information?

You have the right to review information provided by your previous employers. If you find any inaccuracies, you can request corrections. To do this, submit a written request to your prospective employer, and they must provide you with the requested information within five business days. If there are discrepancies, you can attach a rebuttal statement to your application.

What happens after I submit the Driver Qualification form?

Once you submit the Driver Qualification form, the prospective employer will review it for completeness and accuracy. They may contact your previous employers to verify your work history and driving record. If everything checks out, you may be scheduled for further evaluations, such as a road test or medical examination, as part of the hiring process.

Common mistakes

Completing the Driver Qualification form is a crucial step for anyone seeking employment in the transportation industry. However, several common mistakes can hinder the process. Awareness of these pitfalls can help applicants present their information accurately and effectively.

One frequent mistake is failing to fill in all required fields. Each section of the form must be completed, including personal details, employment history, and driving records. Leaving any blanks can lead to delays in processing the application or even disqualification.

Another common error is providing incorrect or outdated information. Applicants should ensure that their addresses, phone numbers, and employment dates are current. This is especially important for the past three years of employment history, as any inaccuracies can raise red flags with potential employers.

Some applicants also neglect to list all previous employers for the required ten-year period. Gaps in employment history can create confusion. It’s essential to account for every job held, including any periods of unemployment, to present a complete work history.

Additionally, not disclosing traffic violations can be a significant oversight. Even minor violations should be reported, as failure to do so can be viewed as dishonesty. Transparency is vital when it comes to driving records, as employers conduct thorough background checks.

Another mistake involves overlooking the medical examiner’s certificate. Drivers must have this certificate in their possession while driving. Failing to provide it when required can result in immediate disqualification from driving duties.

Inaccuracies in the employment history section can also lead to complications. Applicants should ensure that the details regarding their previous employers, including supervisors and contact numbers, are accurate. This information is often verified by potential employers.

Some applicants forget to sign and date the application. This step is crucial, as it certifies that the information provided is true and complete. An unsigned application may be rejected outright.

Lastly, not keeping copies of submitted documents can create problems down the line. It’s advisable for applicants to retain a copy of their completed Driver Qualification form and any accompanying documents for their records. This can be helpful if questions arise during the hiring process.

By being mindful of these common mistakes, applicants can enhance their chances of successfully completing the Driver Qualification form and securing employment in the transportation industry.

Documents used along the form

The Driver Qualification form is essential for assessing the eligibility of commercial drivers. Several other documents complement this form to ensure comprehensive evaluation and compliance with regulations. Below is a list of these forms and a brief description of each.

Driver Application for Employment (391.21): This form collects personal information, driving history, and employment background of the applicant, forming the basis for the qualification process.
Inquiry to Previous Employers (391.23(a)(2) & (c)): This document allows prospective employers to gather information about the applicant's work history and performance from previous employers over the last three years.
Inquiry to State Agencies (391.23(a)(1) & (b)): This inquiry seeks information from state agencies regarding the applicant’s driving record, including any violations or suspensions.
Medical Examiner’s Certificate (391.43): This certificate confirms that the driver has passed a medical examination and is fit to operate a commercial vehicle. A medical waiver may also be issued if applicable.
Driver’s Road Test (391.31): This test evaluates the driving skills of the applicant in a controlled environment, ensuring they can safely operate the vehicle.
Certification of Road Test (391.31): This document certifies that the driver has successfully completed the road test and meets the necessary standards for driving a commercial vehicle.
Annual Driver’s Certificate of Violations (391.27): This certificate must be completed annually by the driver, listing any traffic violations that occurred during the previous year.

These documents collectively support the Driver Qualification form, ensuring that drivers meet the necessary standards for safety and compliance in the commercial driving industry. Proper documentation helps maintain a high level of accountability and safety on the roads.

Similar forms

The Driver Qualification form is a crucial document in the hiring process for drivers. It shares similarities with several other important documents in the industry. Here’s a breakdown of those documents:

Driver Application for Employment (391.21) - This document collects personal information, work history, and qualifications, much like the Driver Qualification form. Both serve as initial assessments of a candidate’s suitability for driving positions.
Inquiry to Previous Employers (391.23(a)(2) & (c)) - This inquiry seeks information about a driver's past employment, similar to how the Driver Qualification form requires employment history. Both documents aim to verify a candidate's experience and reliability.
Inquiry to State Agencies (391.23(a)(1) & (b)) - This document requests driving records from state agencies, paralleling the Driver Qualification form's need for a comprehensive driving history. Both ensure that the candidate meets safety standards.
Medical Examiner’s Certificate (391.43) - This certificate confirms a driver’s medical fitness, akin to the health assessments referenced in the Driver Qualification form. Both documents are essential for ensuring that drivers are fit for duty.
Driver’s Road Test (391.31) - This test evaluates a driver's practical skills, similar to the qualifications outlined in the Driver Qualification form. Both documents contribute to assessing a driver’s ability to operate a vehicle safely.
Annual Driver’s Certificate of Violations (391.27) - This certificate provides a yearly overview of any traffic violations, much like the ongoing monitoring required by the Driver Qualification form. Both documents help maintain a driver’s compliance with safety regulations.

Understanding these documents and their similarities can streamline the hiring process and ensure compliance with safety standards. It is vital to maintain accurate and up-to-date records for all drivers.

Dos and Don'ts

When filling out the Driver Qualification form, it's important to follow certain guidelines to ensure accuracy and compliance. Here’s a list of things to do and avoid:

Do fill in all blanks completely. Make sure every section is addressed.
Do print or type your information clearly. This helps prevent misunderstandings.
Do provide accurate dates for employment and addresses. Inaccuracies can lead to delays.
Do list all traffic violations, even if they seem minor. Transparency is key.
Do keep a copy of your medical examiner’s certificate while driving.
Don't leave any sections blank. Incomplete forms may be rejected.
Don't use abbreviations. Write out full names and addresses for clarity.
Don't provide false information. Misrepresentation can lead to serious consequences.
Don't forget to sign and date the application. An unsigned form is invalid.
Don't rush through the form. Take your time to ensure everything is accurate.

Misconceptions

Misconception 1: The Driver Qualification form is optional.

This form is actually required for employers who hire drivers of commercial motor vehicles. It's a key part of ensuring that drivers meet safety standards.

Misconception 2: Only new drivers need to fill out the Driver Qualification form.

All drivers, regardless of their experience, must complete this form if they are applying for a position that requires a Commercial Driver License (CDL).

Misconception 3: The medical examiner's certificate is not necessary.

Every driver must have a valid medical examiner's certificate. This ensures that they meet the health requirements necessary for safe driving.

Misconception 4: Employers do not need to keep copies of the Driver Qualification form.

Employers are required to maintain copies of the completed forms for their records. This is crucial for compliance and safety audits.

Misconception 5: Drivers can skip providing their employment history.

Drivers must provide a complete employment history for the last ten years. This helps employers verify their experience and background.

Misconception 6: Previous employers are not contacted for references.

Employers are required to inquire about a driver's previous employment, specifically within the last three years, to ensure they have a safe driving record.

Misconception 7: The Driver Qualification form is only for drivers with violations.

Even drivers with clean records must complete this form. It is a standard procedure for all applicants seeking to drive commercial vehicles.

Key takeaways

The Driver Qualification form is essential for ensuring that commercial drivers meet the necessary standards for safety and compliance. Here are key takeaways to consider when filling out and using this form:

Complete All Sections: Ensure that every section of the form is filled out completely. Incomplete forms may delay the hiring process.
Provide Accurate Information: Double-check all entries for accuracy, including names, addresses, and dates.
Include Previous Addresses: If you have moved in the past three years, list all previous addresses to comply with regulations.
Document Driving Experience: Clearly outline your driving experience, including types of vehicles driven and approximate mileage.
Report Accidents and Violations: Be honest about any accidents or traffic violations in the last three years. This information is critical for safety assessments.
Medical Examiner’s Certificate: Keep a copy of your medical certificate while driving. This is a requirement for commercial drivers.
Review Rights: Understand your rights regarding the review of information from previous employers. You can request corrections if necessary.
Employer's Responsibilities: Employers must provide requested information from previous employers within five business days.
Signature Required: Remember to sign and date the application, certifying that the information is true and complete.
Documentation Retention: Employers should keep records of the application and any related documents for future reference.

By following these guidelines, applicants can facilitate a smoother qualification process and ensure compliance with federal regulations.