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In the vibrant landscape of New York City’s rental market, the Renewal Lease NYC form serves as a critical tool for both tenants and landlords navigating the complexities of lease renewals. This form is not merely a piece of paper; it encapsulates the rights and responsibilities of both parties under the Rent Stabilization Code. As tenants approach the expiration of their current lease, they receive this form, which outlines their options for renewal, including the duration—either one or two years—and the associated rent increases, which must adhere to specific guidelines. The form also addresses essential details such as security deposits, additional charges for amenities, and the possibility of lower rents. Importantly, it emphasizes the necessity for tenants to respond within 60 days, as failure to do so could result in eviction proceedings. Furthermore, the Renewal Lease form includes provisions regarding the SCRIE and DRIE programs, which provide financial relief for eligible tenants. Ultimately, this document is designed to ensure clarity and fairness, reinforcing the legal framework that protects tenants while also allowing landlords to maintain their properties effectively.
Renewal Lease Nyc Example
RENEWAL LEASE FORM
Owners and Tenants should read INSTRUCTIONS TO OWNER and INSTRUCTIONS TO TENANT
on reverse side before filling out or signing this form
THIS IS A NOTICE FOR RENEWAL OF LEASE AND RENEWAL LEASE FORM ISSUED UNDER SECTION 2523.5(a) OF THE RENT STABILIZATION CODE. ALL COPIES OF THIS FORM MUST BE SIGNED BELOW AND RETURNED TO YOUR LANDLORD WITHIN 60 DAYS.
Dated: ________________________ 20_________ |
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Tenant's Name(s) and Address: |
Owner's /Agent's Name and Address: |
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1.The owner hereby notifies you that your lease will expire on:
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PART A - OFFER TO TENANT TO RENEW |
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2. You may renew this lease, for one or two years, at your option, as follows: |
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Column A |
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Column B |
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Column C |
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Column D |
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Column E |
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Column F |
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Renewal |
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Legal Rent on |
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Guideline % or |
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Applicable Guideline |
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Lawful Rent Increase, |
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New Legal Rent |
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Term |
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Sept.30th Preceding |
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Minimum $ Amount |
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Supplement, if any |
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if any, Effective after |
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(If a lower rent |
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Commencement |
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(If unknown, check box |
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Sept. 30th |
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is to be charged, |
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Date of this |
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and see below)* |
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check box and see item |
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Renewal Lease |
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5 below) |
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1 Year |
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$_______________ |
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%) $___________ |
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$______________ |
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$______________ |
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$______________** |
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2 Years |
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Same as above |
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%) $___________ |
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$______________ |
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$______________ |
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$______________ |
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*If applicable guideline rate is unknown at time offer is made, check box in Column C and enter current guideline which will be subject to adjustment when rates are ordered.
**Rent Guidelines Board Order #53 applies to leases commencing between 10/1/21 and 9/30/22. The one (1) year lease guideline increase cannot be applied until the final six (6) months of the lease. There is no guideline increase in the first six (6) months.
3.Security Deposit: *** Collectable after the sixth (6) month of a
Current Deposit: $______________ |
Additional Deposit Required - 1 year lease: |
$___________*** |
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Additional Deposit Required - 2 year lease: |
$___________ |
4. Specify separate charges, if applicable:
a. Air conditioner : |
$___________ |
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421a (2.2%): $___________ |
Total separate charges: $_____________ |
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b. Appliances |
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$___________ |
d. |
Other: ________________ $_____________ |
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5. Lower Rent to be charged, if any. 1 year lease $__________, 2 year lease $__________ Agreement attached: Yes |
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No |
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6.Tenant shall pay a monthly rent (enter amount from 2F or 5) of $______________ for a 1 year renewal or $ ___________ for a 2 year renewal, plus total separate charges (enter amount from 4) $_____________ for a total monthly payment of $_____________ for a 1 year renewal or $____________ for a 2 year renewal.
7.This renewal lease shall commence on ____________________, which shall not be less than 90 days nor more than 150 days from the date of mailing or personal delivery of this Renewal Lease Form. This Renewal Lease shall terminate on ___________________ (1 year lease) or ____________________ (2 year lease).
8.This renewal lease is based on the same terms and conditions as your expiring lease. (See instructions about additional provisions.)
9.SCRIE and DRIE. Owner and Tenant acknowledge that, as of the date of this renewal, Tenant is entitled to pay a reduced monthly rent in the amount of $ _______________ under the New York City SCRIE program or the New York City DRIE program. The reduced rent may be adjusted by orders of such program.
10. Leased premises does |
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, does not |
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have an operative sprinkler system. If operative, it was last maintained and inspected |
on ____________________ |
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This form becomes a binding lease renewal when signed by the owner below and returned to the tenant. A rider setting forth the rights and obligations of tenants and owners under the Rent Stabilization Law must be attached to this lease when signed by the owner and returned to the tenant. The rent, separate charges and total payment provided for in this renewal lease may be increased or decreased by order or annual updates of the Division of Housing and Community Renewal (DHCR) or the Rent Guidelines Board (RGB).
PART B - TENANT'S RESPONSE TO OWNER
Tenant: Check and complete where indicated one of three responses below after reading instructions on reverse side. Then date and sign your response below. You must return this Renewal Lease Form to the owner in person or by regular mail, within 60 days of the date this Notice was served upon you by the owner. Your failure to do so may be grounds for the commencement of an action by the owner to evict you from your apartment.
I (we), the undersigned Tenant(s), accept the offer of a one (1) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________. **No rent increase in the first six (6) months.
I (we), the undersigned Tenants(s), accept the offer of a two (2) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________.
I (we) will not renew my (our) lease and I (we) intend to vacate the apartment on the expiration date of the current lease.
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Tenant's Signature(s): |
Dated: |
20 |
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Dated: |
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Owner's Signature(s): |
INSTRUCTIONS TO OWNER
At least two copies of this completed Renewal Lease Form must be mailed to the tenant in occupancy or personally delivered not more than 150 days and not less than 90 days prior to the end of the tenant's lease term, along with the New York City Lease Rider For Rent Stabilized Tenants.
If the owner offers a Renewal Lease less than 90 days prior to the expiration of the existing lease, the lease term selected by the tenant shall begin at the tenant's option either (1) on the date a renewal lease would have begun had a timely offer been made or (2) on the first rent payment date occurring no less than 90 days after the date that the owner does offer the lease to the tenant. The guidelines rate applicable for such lease shall be no greater than the rate in effect on the commencement date of the lease for which a timely offer should have been made, and the increased rental shall not begin before the first rent payment date occurring no less than 90 days after such offer is made.
The owner must fully complete PART A on the reverse side of this Form explaining how the new rent has been computed. Any rent increase must not exceed the applicable Rent Guidelines Board adjustment(s) plus other adjustments authorized by the Rent Stabilization Code.
Tenants that were paying a preferential rent as of June 14, 2019 or thereafter, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
This Renewal Lease must be offered on the same terms and conditions as the expiring lease, except for such additional provisions as are permitted by law or the Rent Stabilization Code which must be set forth by the owner and attached to this Form. If there are any additional lawful agreements between the owner and tenant, a copy signed by both parties must be attached to this Form.
The tenant must return to the owner all copies of this Form, completed and signed by the tenant in PART B on the reverse side of this Form.
The owner must furnish the tenant with a fully executed copy of this Renewal Lease Form bearing the tenant's and owner's signatures in PART B, and a copy of the DHCR New York City Lease Rider, within 30 days of the owner's receipt of this Form signed by the tenant. Service of this fully executed Form, upon the tenant, constitutes a binding renewal lease. If the owner fails to furnish the tenant with a fully executed copy of this Form within 30 days of receipt of the Form signed by the tenant, the tenant shall continue to have all rights afforded by the Rent Stabilization Law and Code, and the owner will be barred from commencing any action or proceeding against the tenant based upon
INSTRUCTIONS TO TENANT
(Read Owner's and Tenant's Instructions carefully before completing this Renewal Lease Form)
If you wish to accept this offer to renew your lease, you must complete and sign this Renewal Lease Form in the space provided in PART B on the reverse side of this Form, and you must return all copies of the signed Lease Form to the owner in person or by regular mail within
60 days of the date this Form was served upon you. You may wish to make a copy for your own records. If you do not sign and return this
Renewal Lease Form within the prescribed
Before you complete and sign PART B and return this Renewal Lease Form, be sure to check that all lawful provisions and written agreements have been attached by the owner to this Form. Please read all attachments carefully. If such other lawful provisions appear, they are part of this lease renewal offer and renewal lease. If there are any lawful agreements between you and the owner, attached copies must be signed by both parties.
If the owner agrees to a rent which is lower than the legal regulated rent, this lower amount should be entered in item 5 on the reverse side of this Form, and a signed copy of the agreement should be attached. You may not change the content of this Renewal Lease Form without the owner's written consent. If a "lower rent" amount is listed in item 5 and such rent is a "preferential rent," upon renewal the owner may not increase the rent to the legal rent listed in item 2F. Tenants that were paying a preferential rent as of June 14, 2019, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
Your acceptance of this offer to renew shall constitute a renewal of the present lease for the term of years and rent accepted, subject to any other lawful changes which appear in writing on the attachments to this Form, and subject also to payment of the new rent and additional security, if any. Such additional security shall be deposited by the owner in the manner provided for on initial occupancy. However, pursuant to the Housing Stability and Tenant Protection Act of 2019, an owner can hold no more than one month security deposit. Anything in excess of one month must be refunded to the tenant.
Please refer to the New York City Lease Rider for a summary of tenants' rights and owners' responsibilities.
State of New York
Division of Housing and Community Renewal
Office of Rent Administration/Gertz Plaza
Jamaica, New York 11433
Web Site: www.hcr.ny.gov
File Breakdown
| Fact Name | Details |
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| Governing Law | This Renewal Lease Form is issued under Section 2523.5(a) of the Rent Stabilization Code in New York. |
| Response Deadline | Tenants must return the signed Renewal Lease Form to their landlord within 60 days of receipt to avoid eviction proceedings. |
| Renewal Options | Tenants can choose to renew their lease for either one or two years, depending on their preference. |
| Security Deposit | Any additional security deposit can only be collected after the sixth month of a one-year lease renewal. |
| Preferential Rent | Tenants paying a preferential rent as of June 14, 2019, retain that rate for the life of their tenancy. |
Guide to Using Renewal Lease Nyc
Filling out the Renewal Lease NYC form requires careful attention to detail. It is essential to ensure that all information is accurate and complete to avoid any complications in the renewal process. Once the form is filled out, it must be returned to the landlord within the specified time frame.
- Write the date at the top of the form.
- Enter your name(s) and address in the designated section.
- Fill in the owner's or agent's name and address.
- Indicate the expiration date of your current lease in the appropriate space.
- Choose whether you want to renew the lease for one year or two years and fill in the corresponding section with the legal rent and any applicable increases.
- Complete the section regarding the security deposit, including the current deposit and any additional deposit required.
- Specify any separate charges, such as for appliances or air conditioning, and calculate the total separate charges.
- If applicable, indicate any lower rent to be charged for the renewal lease.
- Calculate the total monthly payment for both one-year and two-year renewals, including the rent and separate charges.
- Write the commencement date of the renewal lease, ensuring it meets the required time frame.
- Confirm whether the leased premises has an operative sprinkler system and provide the last maintenance date if applicable.
- Sign the form in the designated area and date your signature.
- Return all copies of the completed form to the owner within 60 days of receiving it.
Get Answers on Renewal Lease Nyc
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What is the Renewal Lease NYC form?
The Renewal Lease NYC form is a legal document used in New York City for tenants living in rent-stabilized apartments. It serves as a notice for renewing a lease and outlines the terms and conditions under which the tenant can continue to occupy the apartment. The form must be completed and returned to the landlord within a specified time frame.
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How long do I have to respond to the Renewal Lease form?
Tenants have 60 days from the date the Renewal Lease form is served to respond. It is crucial to return the signed form to the landlord within this period to avoid potential eviction proceedings.
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What happens if I don’t return the form in time?
If you fail to return the Renewal Lease form within the 60-day period, the landlord may have grounds to initiate eviction proceedings against you. This emphasizes the importance of timely action on your part.
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Can I negotiate the terms of my renewal lease?
While the Renewal Lease form sets forth specific terms, tenants can negotiate certain aspects, such as the rental amount or additional charges. If an agreement is reached, it must be documented and attached to the Renewal Lease form.
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What is a preferential rent?
A preferential rent is a rent amount that is lower than the legal regulated rent. If you have been paying a preferential rent since June 14, 2019, you can continue to pay this lower amount for the duration of your tenancy, even upon lease renewal.
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What should I do if I want to accept the renewal offer?
If you wish to accept the renewal offer, complete and sign Part B of the Renewal Lease form. After signing, return all copies of the form to the landlord, either in person or by regular mail, within the 60-day timeframe.
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What if I want to decline the renewal lease?
If you decide not to renew your lease, indicate this on the Renewal Lease form by checking the appropriate box in Part B. You should also specify your intention to vacate the apartment on the expiration date of your current lease.
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What are the security deposit requirements?
According to the law, landlords can collect a security deposit equal to one month’s rent. If you are renewing your lease, any additional security deposit may only be required after the sixth month of a one-year lease renewal.
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What if my apartment doesn’t have a sprinkler system?
The Renewal Lease form requires you to indicate whether your apartment has an operative sprinkler system. If it does not, that fact should be noted on the form. This information is important for safety compliance and tenant awareness.
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What additional documents should be attached to the Renewal Lease?
When returning the Renewal Lease form, ensure that any additional lawful agreements between you and the landlord are attached. This includes any agreements regarding preferential rent or other modifications to the lease terms.
Common mistakes
Filling out the Renewal Lease NYC form can be straightforward, but many people make common mistakes that can complicate the process. One frequent error is failing to read the instructions on the back of the form. This oversight can lead to misunderstandings about the renewal terms, deadlines, and necessary signatures.
Another common mistake is neglecting to return all copies of the signed form to the landlord. Tenants often forget that all copies must be signed and submitted within 60 days. Missing this deadline can jeopardize the tenant’s ability to renew their lease.
Inaccurate information can also create problems. Some tenants mistakenly enter the wrong rental amounts or dates. For example, if the tenant fails to specify the correct legal rent or the effective date of the renewal, it may lead to disputes later on.
Not indicating whether the lease will be renewed for one or two years is another pitfall. Tenants sometimes overlook this detail, which can result in confusion about the lease term and the rent amount.
Many tenants forget to specify any additional charges. If there are separate charges for appliances or air conditioning, these must be clearly listed. Omitting this information can lead to unexpected costs later.
Another mistake is failing to check the box for a lower rent if applicable. If a tenant is eligible for a preferential rent, they should indicate this on the form. Otherwise, they may end up paying a higher amount than necessary.
Some tenants do not sign the form correctly. Missing signatures can invalidate the lease renewal, leaving tenants vulnerable to eviction. Ensure that all required signatures are present before submission.
Additionally, many tenants overlook the importance of keeping a copy of the signed form for their records. Without this documentation, it may be challenging to prove the terms of the lease if disputes arise.
Finally, tenants often forget to check for the presence of a sprinkler system. This detail is crucial for safety and compliance with regulations. Not addressing it can lead to future liability issues.
By avoiding these common mistakes, tenants can ensure a smoother renewal process and protect their rights as renters in New York City.
Documents used along the form
The Renewal Lease form is a crucial document for both landlords and tenants in New York City, facilitating the continuation of a rental agreement under specified terms. Alongside this form, several other documents are commonly utilized to ensure clarity and compliance with local housing laws. Below are four such documents that often accompany the Renewal Lease form.
- New York City Lease Rider for Rent Stabilized Tenants: This rider outlines the rights and responsibilities of both tenants and landlords under the Rent Stabilization Law. It provides essential information regarding rent adjustments, tenant protections, and the procedures for addressing disputes.
- Tenant's Notice of Acceptance or Rejection: After receiving the Renewal Lease form, tenants must respond within 60 days. This notice indicates whether the tenant accepts the renewal offer, declines it, or intends to vacate the premises. Timely submission is crucial to avoid eviction proceedings.
- Security Deposit Agreement: This document details the terms surrounding the security deposit, including the amount required and the conditions under which it may be withheld or returned. It ensures transparency regarding financial obligations between the landlord and tenant.
- Additional Agreements or Riders: Any supplementary agreements between the landlord and tenant that modify the terms of the lease must be attached to the Renewal Lease form. These can include provisions for rent reductions, maintenance responsibilities, or other specific arrangements that both parties have agreed upon.
In summary, these documents work in conjunction with the Renewal Lease form to establish a clear framework for the rental relationship. Each serves a distinct purpose, ensuring that both landlords and tenants understand their rights and obligations while promoting a fair leasing process.
Similar forms
- Lease Agreement: A lease agreement outlines the terms under which a tenant rents property from a landlord. Like the Renewal Lease NYC form, it specifies the rental amount, duration, and conditions for renewal.
- Rental Application: A rental application collects information from potential tenants. It is similar in that it requires personal and financial details, which help landlords assess suitability for tenancy.
- Notice of Lease Expiration: This document informs tenants that their lease is about to expire. Similar to the Renewal Lease NYC form, it serves to prompt action regarding lease renewal or vacancy.
- Lease Termination Notice: A lease termination notice formally ends a lease agreement. It parallels the Renewal Lease NYC form by providing important timelines and requirements for both parties.
- Rent Increase Notice: This document notifies tenants of a rent increase. It is similar because it must be delivered within a specific timeframe and includes details about the new rental amount.
- Sublease Agreement: A sublease agreement allows a tenant to rent out their leased property to another party. Like the Renewal Lease NYC form, it outlines terms and conditions that must be agreed upon by all parties involved.
- Rent Stabilization Lease Rider: This rider is attached to leases in rent-stabilized buildings. It shares similarities with the Renewal Lease NYC form by detailing tenants' rights and landlords' obligations under the law.
- Tenancy Agreement: A tenancy agreement defines the relationship between landlord and tenant. It is akin to the Renewal Lease NYC form in that it establishes rights and responsibilities for both parties.
- Security Deposit Agreement: This document outlines the terms regarding the security deposit. Similar to the Renewal Lease NYC form, it specifies amounts and conditions for return or forfeiture.
- Tenant's Rights Notice: This notice informs tenants of their rights under local laws. It parallels the Renewal Lease NYC form by ensuring tenants are aware of protections available to them during the lease renewal process.
Dos and Don'ts
When filling out the Renewal Lease NYC form, it is important to follow specific guidelines to ensure accuracy and compliance. Here’s a list of dos and don’ts to help you navigate the process effectively.
- Do read the instructions for both owners and tenants carefully before starting.
- Do complete all required sections of the form, including tenant and owner information.
- Do return all signed copies of the form to the landlord within 60 days.
- Do double-check the rent amounts and any additional charges for accuracy.
- Do keep a copy of the completed form for your records.
- Don't leave any sections blank; incomplete forms may lead to issues.
- Don't alter the content of the form without written consent from the owner.
- Don't ignore any attachments or additional provisions; they are part of the lease.
- Don't forget to specify any lower rent amounts if applicable.
- Don't delay in returning the form, as this could jeopardize your tenancy.
Misconceptions
- Misconception 1: The Renewal Lease Form is optional for tenants.
- Misconception 2: Rent increases can be applied at any time during the lease renewal.
- Misconception 3: Tenants can ignore the instructions on the back of the form.
- Misconception 4: Tenants can change the terms of the lease unilaterally.
- Misconception 5: The security deposit can exceed one month's rent.
- Misconception 6: The Renewal Lease Form does not need to be signed by both parties.
This form is mandatory. Tenants must complete and return it within 60 days to avoid eviction proceedings.
Rent increases are regulated. For a one-year lease, no increase applies during the first six months. Increases can only occur in the final six months of the lease.
Ignoring these instructions can lead to misunderstandings. Both owners and tenants must read and follow the guidelines provided to ensure compliance.
Any changes to the lease terms must be agreed upon by both parties in writing. Tenants cannot alter the form without the owner's consent.
Under current laws, the security deposit cannot exceed one month's rent. Any excess must be refunded to the tenant.
Both the tenant and the owner must sign the form for it to be valid. A fully executed copy must be provided to the tenant within 30 days of receipt.
Key takeaways
When filling out and using the Renewal Lease NYC form, it is essential to follow specific guidelines to ensure compliance and protect your rights as a tenant. Here are key takeaways to consider:
- Timely Submission: Return all copies of the signed Renewal Lease form to your landlord within 60 days of receipt to avoid potential eviction proceedings.
- Lease Duration: You have the option to renew your lease for either one or two years. Carefully consider which term suits your needs.
- Security Deposit: Be aware that any additional security deposit for a one-year lease can only be collected after the sixth month of the lease renewal.
- Separate Charges: Review any separate charges listed in the form, such as for appliances or air conditioning, and ensure they are accurately reflected.
- Preferential Rent: If you have been paying a preferential rent, this amount will remain in effect for the duration of your tenancy, even upon renewal.
- Lease Terms: The renewal lease is based on the same terms and conditions as your expiring lease, unless additional provisions are specified and attached.
- Documentation: Ensure that all necessary attachments and agreements are included with the Renewal Lease form. This includes the New York City Lease Rider and any signed agreements between you and the landlord.
By following these guidelines, tenants can navigate the renewal process more effectively and safeguard their rights. It is always advisable to read the entire form and any accompanying documentation carefully before signing.